Administrative Assistant

Responsibilities:

• Provide general support to management, human resources, visitors, associates, and senior admins.
• Organize and schedule meetings and appointments.
• Support contract, documentation, and purchase order requests (documentation includes int’l or domestic shipping requests)
• Assist and/or submit and reconcile expense reports, as requested.
• Handle multiple projects (include Patent Plaque ordering, research, and reservations, etc.)
• Carry out administrative duties such as filing, typing, copying, binding, scanning (includes office supplies/business card orders, etc.)
• Coordinate and/or assist with travel arrangements, as requested.
• Book catering, conference calls, rooms, taxis, couriers, hotels etc.
• Handle sensitive information in a confidential manner.
• Receive, sort, and distribute the mail, and other related tasks.
• Greet and assist visitors to the office.

Skills - Requirements:

• Proven admin or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

Top skills & proficiencies:

• Microsoft Office Skills
• Professionalism
• Problem Solving
• Verbal Communication
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience

Education

• Minimum 3 years of experience in the field or in a related area
• High school diploma or GED

Job Type: Contract

Pay: $20.72 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Lake Forest, CA 92630: Relocate before starting work (Required)

Work Location: In person