Administrative Assistant

Donahue Fitzgerald LLP provides its clients a full range of civil legal services across a broad spectrum of areas and expertise. Our clients range from individuals, sole proprietorships, closely held businesses to multinational Fortune 500 corporations, and include some of the country’s most prominent technology companies and retailers.

We are seeking a highly organized professional for an Administrative Assistant position in our Trusts and Estates practice group.

The ideal candidate must be a self-starter who is detail-oriented, be capable of multi-tasking, and be willing to work in a demanding and fast-paced environment. Outstanding organizational skills, proficient computer and internet research skills, the ability to follow detailed instructions and procedures, and exceptional communication skills are a must for this role.

Job Duties

• Filing and file maintenance of physical and electronic records;
• Preparation of files for client meetings;
• Index and assemble organizational binders;
• Assist with business development activities;
• Calendar and schedule appointments and meetings;
• Track and keep record of representation and fee agreements;
• Communicate with clients via mail, email and telephone;
• Provide administrative and clerical support as needed, such as handling, copying and scanning requests, printing documents, creating files, obtaining directions, and making reservations and travel arrangements; and
• Other duties as assigned
• Ability to work overtime when needed

Knowledge, Skills and Qualifications

• High School Diploma, required, Bachelor's Degree, desired
• 2+ years of prior experience in a law firm or legal department, desired
• Superior verbal and written communication skills
• Must be a self-starter with superior organizational skills and the ability to manage multiple assignments independently
• Ability to interface with clients and vendors
• Must be detail oriented
• Ability to problem solve and work with a variety of personalities and work styles
• Ability and willingness to think outside the box to develop solutions to challenging situations
• Proficient with Office 365, NetDocs, IManage or similar document management program, FoxIt Pro
• Strong Excel experience
• Must be able to lift client files on a frequent basis and banker boxes on an infrequent basis

This is an exciting opportunity to join a well-established firm that offers interesting work, a collaborative working environment and competitive benefits.

Interested candidates should send a cover letter, resume, and salary requirements.

Salary Range is $60,000 - $65,000 annual base salary. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, and years of relevant experience,

Donahue Fitzgerald is an Equal Opportunity Employer.