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Administrative Assistant II/lll
Job Description:
Provides legal secretarial, paralegal and administrative support to staff counsel and the commission. Types, edits, and proofreads a variety of legal and other documents, including correspondence and memoranda. Reviews finished materials for completeness, accuracy, format, correct English usage including spelling, grammar, and punctuation and conformance to commission rules, procedures and uniform style using the California Style Manual. Reviews final legal documents by checking referenced facts and verifying cited authorities. Drafts and prepares correspondence independently and utilizing standardized formats; determines and selects option language in accordance with appropriate processing of complaints; provides required and relevant commission rules and documentation, when requested. Organizes and maintains an information management system that includes hard copy files records, and electronic information. Scans case materials and other documents, links electronic documents to database records, and enters data into the commission's database. Performs research, including the use of legal and other databases. Follows up on projects, disseminates information and keeps informed of commission policies, procedures and activities. Assists with preparation for commission meetings. Provides additional secretarial and administrative support as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints.
Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.
Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.
Equivalent of a high school education and two years of general secretarial or legal processing experience. Additional directly related college-level education may be substituted for the experience on a year-for-year basis.
Job Description:
Provides legal secretarial, paralegal and administrative support to staff counsel and the commission. Types, edits, and proofreads a variety of legal and other documents, including correspondence and memoranda. Reviews finished materials for completeness, accuracy, format, correct English usage including spelling, grammar, and punctuation and conformance to commission rules, procedures and uniform style using the California Style Manual. Reviews final legal documents by checking referenced facts and verifying cited authorities. Drafts and prepares correspondence independently and utilizing standardized formats; determines and selects option language in accordance with appropriate processing of complaints; provides required and relevant commission rules and documentation, when requested. Organizes and maintains an information management system that includes hard copy files records, and electronic information. Scans case materials and other documents, links electronic documents to database records, and enters data into the commission's database. Performs research, including the use of legal and other databases. Follows up on projects, disseminates information and keeps informed of commission policies, procedures and activities. Assists with preparation for commission meetings. Provides additional secretarial and administrative support as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints.
Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.
Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.
Equivalent of a high school education and two years of general secretarial or legal processing experience. Additional directly related college-level education may be substituted for the experience on a year-for-year basis.
