Administrative Assistant Iii To The Ceo Of Tribal Affairs

Ponca Tribe of Nebraska

Administrative Assistant III to theCEO of Tribal Affairs

Approved 03/01/2022

Position:

Administrative Assistant III to theCEO of Tribal Affairs

Position Number:

532 S

Division:

Tribal Affairs

Department:

Tribal Affairs Administration

Reports To:

CEO of Tribal Affairs

Location:

Sioux City, IA

Exempt/Non-Exempt:

Non-Exempt

Salary:

Grade 6 ($15.65 - $24.94)

Classification:

Full Time

Summary:

The Ponca Tribe of Nebraska is a federally recognized Tribe with its ancestral homeland located in Niobrara, NE. The Tribe does not have a reservation in the classic definition; rather, the Ponca Restoration Act defined its jurisdiction as a 'Service Delivery Area' comprised of 15 counties throughout parts of Nebraska, Iowa, and South Dakota. Within its Service Delivery Area, the Tribe offers a broad range of health, social, educational and cultural services.

Administrative Assistant III is primarily responsible for performing a variety of administrative support duties as directed by the CEO of Tribal Affairs (CEO) and Deputy Directors of Tribal Affairs (DDTA).

Essential Responsibilities and Duties:

1. Take messages when staff is not available for calls.
2. Creates and modifies filing and record keeping pertinent to the work of the CEO and DDTAs to insure availability of necessary information and confidentiality of the material.
3. Complies and tracks director payroll and leave requests for CEO.
4. Attend director's meetings, record minutes and distribute.
5. Compile and distribute monthly program and department reports.
6. Assist in preparing outgoing correspondence for the CEO, ensuring that all errors in correspondence and reports are corrected.
7. Coordinates the opening and closing of the building.
8. Maintain confidentiality.
9. Composes correspondence, reports, forms, and other documents independently or from transcripts, machines, notes of general instruction form supervisor and staff; proofread material and correct grammar, spelling or word usage;
10. Interpret Tribal policy on routine administrative matters and explains procedures to others;
11. Schedules appointments, coordinates meetings and schedule conference rooms/videoconference equipment for supervisors and staff using Outlook.
12. Prepares travel authorizations/check requests/settlements/reports;
13. Arrange hotel reservations and local travel plans for CEO/DDTAs and supervisor(s) and staff as assigned.
14. Establishes filing system for check requests, request for purchases and equipment inventory; maintain and controls confidential employee or administrative files; schedules office equipment maintenance.

Administrative Assistant III to theCEO of Tribal Affairs

Approved 03/01/2022

1. May develop and maintain computerized spreadsheets and databases to enter information and generate reports; may produce, revise or refine formal presentation materials using presentation software.
2. Perform assigned duties with minimum amount of supervision; identify problems and recommend/implement solutions;
3. Interpret and apply policies and procedures within limits of authority; use tact and discretion; interact with supervisors, officials, employees and the general public; learn and adapt to new technology as it relates to office practices and procedures; maintain confidentiality IT information; pay attention to detail; work effectively despite interruptions; plan, organize and prioritize work.
4. Other duties as assigned.

Relationships and Authority:

This position does not have any supervisory duties.

Working Environment and Physical Demands:

Professional office environment.

Qualifications:

Minimum:

1. Associate degree in office administration or similar field or an equivalent combination of experience and
2. One year of experience in office management and/or as an administrative
3. Computer proficiency with Microsoft Word, Excel, PowerPoint and
4. Excellent written and oral communication
5. Valid driver's license and be
6. Successfully pass drug and alcohol testing, motor vehicle, education, character, and criminal background
7. Able and willing to

Preferred:

1. Bachelor degree in office administration or similar
2. Knowledge and understanding of Public Law 93-638: Indian Self-Determination
3. One year experience working with Native Americans or Native American

Preference will be given to Ponca Tribe of Nebraska members or members of a federally recognized tribe. However, all qualified individuals are eligible.

The Ponca Tribe of Nebraska is an at-will employer.

Tribal Council Approval: 08/10/2018, 03/01/2022

HR Final: 03/07/2022