Administrative Assistant Iii

Argos, with over 80 years in the market, has become a benchmark in the industry of cement, ready mix concrete and aggregates through our operations in Colombia, the United States, Central America and the Caribbean. Our business model focuses on the client and on sustainable development, which means it is economically viable, respects people, and is environmentally friendly and responsible.

As a leader in its industry, Argos USA changes lives through the construction of building materials that encourage the dreams of millions around the U.S.

We are a team of talented individuals connected and united by the superior purpose of transforming the future through sustainable construction. We promote our employee's growth thanks to continuous learning and the challenges we all face in a dynamic, innovative, respectful and inclusive environment where the balance between work and life is paramount. We are diverse, creative and committed; working together while being supported by Argos’ competitive benefits program.

Join our experience, explore your possibilities and transform the future with us!

**This position is 100% on-site**

General purpose of the job

Perform administrative functions for the facility that will include support for the Plant Operations/Safety administrative tasks, and plant payroll/onboarding support.

Individual accountabilities

Production and Shipping Support

• Track and record all raw materials and alternative fuels brought in plant on manual spreadsheets.
• Receive raw materials and alternative fuels in SAP.
• DOR data entry of raw materials in Plant Focus.
• Match raw material invoices to my spreadsheets and send to AP for processing.
• Track, record, receive and process any incoming vessels for raw materials.
• Reconcile daily cement shipments between Order Management and SAP.
• Work with CVC for discrepancies of shipments: returns, voids, off-setting entries.
• DOR data entry of daily shipments in Plant Focus.
• Send customers copies of BOL’s as requested.
• Record and file any return loads brought back to plant on spreadsheet for future reference with CVC.
• Run month end reports after all receipts and data entry have been completed for cement load out and raw materials.
• Track, record and invoice customers/materials/Quarry as needed for departmental managers.
• Reconcile P-Card transactions (Month end).
• Purge cement BOL’s, raw material BOL’s and misc paperwork. Record box numbers and move to offsite storage unit.
• Enter P-Card Purchases with work orders in SAP.
• Enter P-Card Purchases charged to Business Unit.
• Process check request and rush payments.
• Receive invoices as needed for departmental managers.

General Office

• Distribute incoming faxes and mail (letters and packages) and prepare outgoing mail for shipment and arrange for pickup.
• Organize/order lunches for visitors, special events and training in coordination with managers and training coordinator.
• Assist plant manager and other staff members with various requests.
• Maintain “the Receptionist” system, along with employee contact list and gather site specific info.
• Manage Pest control contract.
• Process payments for elevator certification, MSHA fines and others.
• Replenish and maintain administrative buildings office supplies.
• Travel arrangements as needed.
• Submit out of pocket expenses for employees.
• Collect daily paperwork from guardhouse and file.
• Provide support to Plant manager as needed.
• Communicate with local schools/businesses/athletic groups requesting sponsors/donations.
• Record and submit any and all community relations items approved.
• Process payments for donations.
• Participate in events to support the community.
• When making donation, if vendor is not setup in SAP then have vendor setup.
• Other duties as assigned.

Education

High School Diploma or Equivalent.

Technical knowledge and certifications

• Accounts Payables.
• Must possess good working knowledge of Microsoft Office productions (Word, Excel, PowerPoint and Access).
• Must possess aptitude for other computer systems and packages. SAP a plus.
• Must be able to work as part of a team to ensure continuous improvement in their functional area as well as the overall plant operations.

Area of experience

Minimum 3 years’ experience in an Administrative Assistant or similar position.

Languages

English: C2: Advanced - Native

16186

Job Type: Full-time

Pay: $42,006.18 - $58,341.92 per year

Work Location: On the road