Administrative Assistant Ii - Office Of Innovation Commercialization

Position Title:
Administrative Assistant II - Office of Innovation Commercialization
Job Group:
Professional & Scientific
Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:
Bachelor's degree
3-4 years of experience in administrative support, in particular scheduling of meetings and calendaring
Experience providing administrative support and customer service to multiple stakeholders in an office environment
Prior experience organizing events
Strong computer skills, including Excel, PowerPoint, Word, etc.
Experience working in a University environment
Job Description:
The Office of Innovation Commercialization (OIC) comprises the Iowa State University Research Foundation and the Office of Intellectual Property and Technology Transfer. OIC evaluates and develops intellectual property strategies for technology emerging from the research at ISU and the Ames National Lab and executes partnerships for their commercial development while managing industry relations for sponsored research projects.
The OIC is seeking applicant for an Administrative Assistant position. Under direct supervision, provide administrative and clerical support to the Director of the OIC and associated staff.
Example of Duties

• Calendar Management
• Providing "front line" interaction with all visitors;
• Managing telephone calls, and general email inquiries with high attention to professionalism and awareness of appropriate protocols and points of contacts within the office
• Monitoring and maintaining all office supplies in a cost conscious manner
• Conducts basic research, gathers data, and prepares reports.
• Arranges calls and schedules meetings.
• Assists with making basic travel reservations and itineraries.
• Participates in regularly scheduled team meetings.
• Types correspondence, reports, or other documents.
• Edits documents for grammar, spelling, and punctuation errors.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team
Appointment Type:
Regular
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
PS806
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
Original Posting Date:
December 13, 2023
Posting Close Date:
December 20, 2023
Job Requisition Number:
R13621