Administrative Assistant Ii

JOB DUTIES 1. Assists in administering and processing all blanket order releases; resolves procurement problems. 2. Assists with attending and participating in a variety of meetings; prepares a variety of reports and agendas; disseminates information to Metropolitan staff. 3. Assists in performing data entry functions; maintains, inputs, corrects, and updates data; verifies data for accuracy and completeness. 4. Assists in performing clerical accounting duties; receives, audits and prepares invoices for payment including travel reimbursements and purchase orders; matches invoices to purchase orders; issues release for payment. 5. Assists with requisitioning materials and supplies as required; recommends the purchase of office equipment and furniture; prepares, files and records purchase orders. 6. Assists in administering and processing a variety of contracts including construction, purchasing, and vendor contracts, preparing consulting agreements; reviews contracts and agreements for appropriate language, and monitors compliance. 7. Assists in the compilation of data for budget preparation within assigned area; updates and maintains monthly cost tracking reports. 8. May assist in a variety of operational and special projects and assignments as requested. 9. Performs other related job duties as required. EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONSEducation and Experience: A high school diploma or general education development test (GED) and five years of relevant experience; or Associate's Degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification. Required Knowledge of: Methods and techniques of data collection, analysis, research and report preparation; principles and procedures of data entry, record keeping, and business letter writing; English usage, spelling, grammar and punctuation; current office procedures, methods and equipment including multi-line phones, facsimile machines, copiers, and computers. Required Skills and Abilities to: Conduct basic research studies and prepare supporting reports and documents; learn methods and techniques used to analyze business processes; learn principles of budget preparation; learn methods and techniques used in coordinating training programs; prepare a variety of administrative and financial reports; perform a variety of administrative support duties within an assigned area; understand and follow verbal and written instructions; communicate clearly and concisely, both
verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public. Certificates, Licenses and Registrations Requirements: Valid California Class C Driver License that allows you to drive in the course of your employment.