Senior Administrative Assistant

This promotional recruitment is only open to current "Regular" City of Huntington Beach employees. (Employees who have not completed their INITIAL probationary period are not eligible).
The current vacancy is in our City Treasurer's Department. The list created from this recruitment may be used to fill future vacancies within this classification in another department.

Examples of Essential Duties

• Provides administrative and secretarial support to a department director, executive staff member, or City Council by assisting with duties of a routine or complex nature; acts as a liaison to other departments, coordinating resolutions to projects/situations when appropriate
• Schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff and maintains calendars
• May train, coordinate, supervise, and/or review the work of regular and temporary office support employees and explains departmental policies and procedures
• Attends board, commission, community group, staff and other meetings; takes notes and transcribes minutes; assembles and prepares agenda packets; sets up meeting rooms, and disseminates information to relevant parties
• Receives, screens, and routes visitors, telephone calls, and written correspondence; provides information which regularly requires judgment and interpretation of policies and procedures related to the department
• Performs diverse duties requiring a wide variety of contacts with high level government officials and the public, resolving problems and complaints and taking appropriate action; exercises considerable judgment in providing information in response to inquiries
• Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics; assists with drafting of reports, manuals, articles, announcements, and other informational materials
• Composes, types, edits, and proofreads a variety of complex documents including forms, memos, spreadsheets, administrative, statistical, and staff reports, and correspondence on routine and complex matters requiring tact and discretion, using a variety of software applications

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Education: High school diploma or equivalent certificate. Supplemental business college course work or specialized training is desirable.
Experience: Four (4) years of progressively responsible secretarial or administrative support experience. Lead and/or supervisory experience is desirable. Experience in a public agency supporting a governing body or commission is preferred.
Licenses/Certifications: A valid California driver license with an acceptable driving record required at time of appointment and during course of employment.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker:In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

• Application Review
• Applicants who meet the minimum qualifications will be included in the examination process - virtual oral board interview (weighted 100%) - tentatively scheduled for March 12, 2024.
• Selection Interview
• Appointment

Supplemental Information