Receptionist / Administrative Assistant

Leech Tishman Fuscaldo & Lampl, Inc. is seeking a Receptionist/Administrative Assistant to work in our Los Angeles (Westwood) office. This position is multi-faceted. Individuals with this job title must be able to handle various duties as they relate to each specific assignment.

Description:

Responsibilities include but are not limited to:

• Answering phones
• Scheduling conference rooms
• Greeting clients
• Maintaining log of all outside deliveries (FedEx, etc.)
• Receiving and distributing faxes
• Assisting Administrative Assistants and Paralegals with file maintenance, including copying, electronic scanning and physical filing in redwells and binders
• Data entry into records management system
• Maintenance of legal volumes (replacing pocket parts, updates, etc.)
• Ordering and maintaining office and food/beverage supplies
• Moving files, boxes, and small miscellaneous items
• Operation and minor maintenance of mail machinery
• Handling conference room set-up/clean-up
• Assisting with mailings/print jobs as necessary
• Assisting attorneys with various clerical duties including editing documents, attorney time entry, calendaring of meetings, reviewing billing, expense management, client intake, filing/mailing, etc.
• Assisting office with internal events and client meetings (including ordering food, set-up, clean-up)

Candidate Qualifications

High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. The successful candidate will have 3 experience in a professional services setting and will demonstrate the following competencies:

• Must have excellent organizational and communication skills
• Must have excellent attention to detail
• Proofreading/editing skills with a high level of accuracy
• Some mechanical ability required
• The ability to work independently and make proper judgment calls
• Ability to complete duties in a timely and efficient manner
• Ability to interact with all levels of personnel as well as represent the Firm in a positive manner when dealing with outside clients, vendors, etc.
• Proficiency with Microsoft Word (including the use of document versions and redlining) as well as proficiency with Outlook, Excel and PowerPoint
• Must be able to lift up to 25 pounds
• Working hours other than standard office hours may be required

This position is full-time.

Job Requirements

Position: Receptionist/Administrative Assistant

Location: Los Angeles, CA (Westwood)

Employee Status: Full-Time – Non-exempt

Schedule: 8-hour shift; day shift; Monday to Friday

Job Type: Administrative Assistant

Education: Minimum – Associates Degree; Preferred – Bachelor’s Degree

Experience: Entry-Level

Salary Range: $50,000-55,000/year

Travel: 0%

About Leech Tishman Fuscaldo & Lampl, Inc.

Leech Tishman Fuscaldo & Lampl is a national, full-service law firm dedicated to assisting individuals, businesses, and institutions. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, employment & labor, estates & trusts, intellectual property, litigation & alternative dispute resolution, and real estate. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, emerging cyber technologies, energy & natural resources, entertainment, healthcare, hospitality, and life sciences industries. Leech Tishman has offices in Chicago, Los Angeles, New York, Philadelphia, Pittsburgh, Sarasota, Washington, D.C., and Wilmington, DE. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment.

Qualified applicants should send resume and cover letter to Mala Mason, Chief People Officer at mmason@leechtishman.com. Agency applications will not be considered for this position. No recruiters or phone calls please.

We are an Equal Opportunity Employer.

California residents please review our privacy policy before applying.