Administrative Assistant

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2022. An organization earns this distinction when its employees have expressed their trust the people they work for, have pride in what they do and enjoy the people they work with.

As an Administrative Assistant, you will perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

+ Answer overflow and direct phone calls

+ Organize and schedule appointments.

+ Plan meetings

+ Distribute incoming mail

+ Process outgoing mail, Fedex

+ Write and distribute email, correspondence memos, letters, faxes and forms for the Subsidiary President.

+ Assist in the preparation of regularly scheduled reports

+ Develop and maintain a filing system

+ Order office supplies

+ Maintain contact lists

+ Provide general support to visitors

+ Act as a point of contact for internal and external clients

+ Liaise with Subsidiary President to handle requests and queries from senior managers

+ Provide support to Subsidiary President with reporting and other tasks

+ Assists Subsidiary President in day-to-day administrative responsibilities.

+ Makes travel arrangements when necessary.

+ Works with Word, Excel, PowerPoint, SharePoint, Teams

+ Creates PowerPoint presentations.

Required:

+ High School Diploma or General Education Degree (GED).

+ Strong communication skills both oral and written form required.

+ 2 years’ administrative experience.

+ The incumbent must be familiar with computer software, specifically Word, PowerPoint Outlook and Excel.

+ Ability to read, write and comprehend simple instructions, short correspondence, and memos.

+ Ability to apply common sense understanding to carry out detailed written or oral instructions.

+ Ability to deal with problems involving a few concrete variables in standardized situations.

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.