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SalaryRequisition No: 824187
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64002303
Pay Plan: Career Service
Position Number: 64002303
Salary: 32,760.00 - 36,036.00
Posting Closing Date: 03/21/2024
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FLORIDA DEPARTMENT OF HEALTH
IN SEMINOLE COUNTY
JOB OPPORTUNITY ANNOUNCEMENT
OPEN COMPETITIVE
Class Title: Administrative Assistant II
Base Salary: $1,260.00 – 1,386.00 biweekly
Location: Florida Department of Health in Seminole County
400 W. Airport Blvd
Sanford, FL 32773
Florida Department of Health in Seminole County is looking for a self-motivated, hardworking individual to fill our Administrative Assistant II position in the Vitals office. Hours are 7:30 am to 4:30 pm Monday to Friday.
Must be able to function in a busy environment and able to perform multiple tasks.
Ability to work independently, under pressure and to work with Internal and external customers.
Your Specific Responsibilities:
Assist the public with over the counter orders and inquires for birth and death records in a friendly manner. Verify identity and eligibility for all applicants prior to issuance of certificates in compliance with Florida Statues 382 and administrative code 10D-49. Issues computer generated certified copies of birth certificates to parents, legal guardian, Department of Children and Families, DCF partners, attorneys or person certificate is on if of 18 years of age. Issues certified copies of death certificates to funeral homes, attorneys, insurance companies, banks, relatives, and other parties with a legitimate reason for obtaining certificates. Expedite State queries and express mail shipments to State Office with top priority. Calculates applicant’s expense based on type of service and number of certifications requested inputs information into e-Vitals for each payment received and for each certified copy, prints receipt for customers and balances funds at the end of each day.
Assumes responsibility for the use of safety paper, keeps track of safety paper usage. Scans safety paper audit control numbers in document sequence, ensures accurate accounting of all safety paper usage by verifying audit control numbers assigned is issued to correct client; thus, preventing duplicate or missing audit control numbers from happening. Checks safety paper, document sequence and daily control log at beginning of each day and reconciles the paper at the close of business daily through the safety paper usage and void reports to ensure all paper used has been accounted for and issued in sequential order and then documents the last number used for the day in the daily control log. Processes mail and VitalChek within 72 hours of receiving. Reviews requests submitted for certifications of vital records ensuring applicant eligibility for records based on requirements as defined in Florida Statutes 382. Answers telephone inquiries regarding the purchase of birth/death certificates and provides contact information for obtaining records from other states. Relays laws and regulations regarding issuance, amendments, paternity statements etc.
Assist with all Tax Collector Satellite Offices in Seminole County with collection of pertinent paperwork, courier services, delivery of safety paper and reconciliation of applications from Tax Collectors’ offices. Employee may be dispatched without notice whenever the urgency arises to any Vital Records office and or Tax Collectors’ offices.
Processes mail and within 72 hours of receiving. Reviews requests submitted for certifications of vital records ensuring applicant eligibility for records based on requirements as defined in Florida Statutes 382.
Perform other related duties as required including all Outreach events associated with Vital Statistics in Seminole County.
Required Knowledge, Skills, and Abilities:
Ability to understand and properly applyrules, regulations, policies and procedures applicable to the Vital Statistics program and local County Health Department.
Ability to communicate effectively. Skill in operating a personal computer, Microsoft Windows, Outlook and Word. Ability to use the Electronic Birth and Death Registration System (evitals state systems or other electronic systems. Ability to use office equipment 10-key adding machine, copier and fax. Recording of Employee Activity Records (EARS) hours in and out of the office must be recorded accurately (data entry).
Qualifications:
Minimum –
Verifiable experience with confidential records
Verifiable with legal documentation and dealing with record requests
Verifiable experience with cash and credit card handling
Florida Department of Health is required to work before, during, and/or beyond normal work hours or days in the event of an
emergency. Emergency duty required of the incumbent includes working in special needs shelter or performing other emergency duties
including but not limited to, response to or threats involving any disaster or threat of disaster man-made or natural.
Preferred –
Advanced computer skills in order to maintain the demand of this position
Position requires excellent organizational skills, verbal, and written communication.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Work Location
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
