Address
Form of workSalary : $76,419.20 - $95,534.40 Annually
Location : County of San Mateo, CA
Job Type:Limited Term
Job Number: Posting Only (E029)
Department:Department of Emergency Management
Division: Administration and Support
Opening Date: 03/25/2024
Closing Date: Continuous
Description
The Department of Emergency Management is seeking qualified candidates for the position of Administrative Assistant I - Limited Term.
The mission of the Department of Emergency Management (DEM) is to advance community resilience through a proactive and comprehensive approach to Emergency Management, involving the whole community in every phase of disaster preparedness, mitigation, response, and recovery.
DEM coordinates countywide preparedness, response, and protection services and activities for large-scale incidents and disasters. DEM is responsible for:
The DEM staff maintains and operates a 17,500 square-foot Regional Operations Center which serves as the Emergency Operations Center, a centralized location to facilitate a coordinated response during a major emergency or disaster. DEM is funded through a Joint Powers Agreement (JPA) between twenty cities and the County of San Mateo. The JPA is governed by an Emergency Services Council (ESC), which consists of one representative of each city and a member of the San Mateo County Board of Supervisors. The ESC approves budgets and provides strategic direction for the department.
The Administrative Assistant will provide crucial support to maintain continuity during the reorganization period. The individual selected for the position will be asked to adapt to the evolving needs of the organization, ensuring that daily operations run seamlessly as the new strategic changes are implemented.
It is anticipated an increased workload and unexpected challenges and opportunities will arise from the restructuring process. The Administrative Assistant role is being added to the organization to handle routine tasks and administrative functions, while also responding promptly to the emerging needs, helping the organization navigate through the transitional phase more effectively. This will allow existing staff to focus on their core responsibilities.
It is also anticipated the incoming director will have an extensive agenda in leading the reorganization efforts. The Administrative Assistant will provide valuable support by managing administrative tasks, organizing schedules, and handling logistics, allowing the director to focus on strategic decision-making and leadership responsibilities.
Key areas of focus for the Administrative Assistant will include, but are not limited to:
This is aLimited Term position. Limited Term positions are full-time, fully benefited, temporary positions. Limited Term employees receive medical and dental benefits, like regular employees, and a defined contribution retirement plan (401-A).
This current position is funded for a minimum of two years and could extended for up to three years depending on the department's needs. As the reorganization progresses, the department will evaluate the need for ongoing administrative support post-reorganization. This flexibility allows DEM to assess whether a permanent administrative role is required, based on the evolving needs and dynamics of the organization.
It is an exciting time to join the Department of Emergency Management during this dynamic transitional period. The Administrative Assistant will help fortify DEM's organizational capabilities, enhance productivity, and facilitate a successful, effective transition. This is also an excellent opportunity to experience working in the public sector, especially in a department that provides critical services to the entire community.
Application/Examination
If you are interested in being considered for the Administrative Assistant I - Limited Term position, the following materials must be electronically submitted in a Word or PDF format:
TO APPLY: Please submit the required materials electronically via email to:
Rick Reed, Emergency Management Coordinator, at
rreed1@smcgov.org
Include the words "Administrative Assistant I - Limited Term" in the subject line of the email submission.
The application materials will only be accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submissions that do not include all required elements (Letter of Interest, Resume, and Responses to the Supplemental Questions) will not be considered.
IMPORTANT: Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview. Interviews will begin by the first week of April 2024.
The position could be filled at any time. Apply today so you do not miss this exciting opportunity!
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Chet Overstreet (Administrative Assistant I - Limited Term - E029)
Not Applicable
Location : County of San Mateo, CA
Job Type:Limited Term
Job Number: Posting Only (E029)
Department:Department of Emergency Management
Division: Administration and Support
Opening Date: 03/25/2024
Closing Date: Continuous
Description
The Department of Emergency Management is seeking qualified candidates for the position of Administrative Assistant I - Limited Term.
The mission of the Department of Emergency Management (DEM) is to advance community resilience through a proactive and comprehensive approach to Emergency Management, involving the whole community in every phase of disaster preparedness, mitigation, response, and recovery.
DEM coordinates countywide preparedness, response, and protection services and activities for large-scale incidents and disasters. DEM is responsible for:
- Alerting, notifying, and coordinating with appropriate agencies within the county's 20 cities and unincorporated county areas when disaster strikes coordinating all agencies that respond.
- Ensuring resources are available and mobilized in times of disaster.
- Developing plans and procedures in response to and recovery from disasters.
- Developing and providing preparedness materials for the residents of San Mateo County.
The DEM staff maintains and operates a 17,500 square-foot Regional Operations Center which serves as the Emergency Operations Center, a centralized location to facilitate a coordinated response during a major emergency or disaster. DEM is funded through a Joint Powers Agreement (JPA) between twenty cities and the County of San Mateo. The JPA is governed by an Emergency Services Council (ESC), which consists of one representative of each city and a member of the San Mateo County Board of Supervisors. The ESC approves budgets and provides strategic direction for the department.
The Administrative Assistant will provide crucial support to maintain continuity during the reorganization period. The individual selected for the position will be asked to adapt to the evolving needs of the organization, ensuring that daily operations run seamlessly as the new strategic changes are implemented.
It is anticipated an increased workload and unexpected challenges and opportunities will arise from the restructuring process. The Administrative Assistant role is being added to the organization to handle routine tasks and administrative functions, while also responding promptly to the emerging needs, helping the organization navigate through the transitional phase more effectively. This will allow existing staff to focus on their core responsibilities.
It is also anticipated the incoming director will have an extensive agenda in leading the reorganization efforts. The Administrative Assistant will provide valuable support by managing administrative tasks, organizing schedules, and handling logistics, allowing the director to focus on strategic decision-making and leadership responsibilities.
Key areas of focus for the Administrative Assistant will include, but are not limited to:
- Office Policies and Procedures: The Administrative Assistant will be instrumental in developing, reviewing, and refining office procedures and policies. This will be particularly crucial in enhancing the department's efficiency and effectiveness.
- Purchasing and Procurement: The Administrative Assistant role includes managing the procurement process for essential office supplies and specialized Emergency Management contracts and equipment.
- Analytical Responsibilities with an Emergency Management Perspective: Since DEM is a new department, a key aspect of the Administrative Assistant's role will be conducting thorough analytical studies of departmental operations. This encompasses areas such as cost analysis, expenditure control, program funding, and organizational structure analysis. Included will be a review of the functions that the DEM should be performing. The Administrative Assistant will reach out to other counties to understand how they are set up and learn their best practices.
- Project Management: The Administrative Assistant will also provide support to office personnel in managing various critical projects with county-wide impact.
This is aLimited Term position. Limited Term positions are full-time, fully benefited, temporary positions. Limited Term employees receive medical and dental benefits, like regular employees, and a defined contribution retirement plan (401-A).
This current position is funded for a minimum of two years and could extended for up to three years depending on the department's needs. As the reorganization progresses, the department will evaluate the need for ongoing administrative support post-reorganization. This flexibility allows DEM to assess whether a permanent administrative role is required, based on the evolving needs and dynamics of the organization.
It is an exciting time to join the Department of Emergency Management during this dynamic transitional period. The Administrative Assistant will help fortify DEM's organizational capabilities, enhance productivity, and facilitate a successful, effective transition. This is also an excellent opportunity to experience working in the public sector, especially in a department that provides critical services to the entire community.
Application/Examination
If you are interested in being considered for the Administrative Assistant I - Limited Term position, the following materials must be electronically submitted in a Word or PDF format:
- Cover Letter expressing your interest in the position
- Resumé
- Responses to Supplemental Questions
- Describe your experience supporting a busy and changing organization as an Administrative Assistant or in a similar role.
- Describe your experience developing, reviewing, and refining policies and procedures.
- Describe your experience conducting thorough analytical studies of departmental operations, in such areas as cost analysis, expenditure control, program funding, and organizational structure.
- Describe your experience with procurement processes, including solicitations such as RFPs/RFQs.
TO APPLY: Please submit the required materials electronically via email to:
Rick Reed, Emergency Management Coordinator, at
rreed1@smcgov.org
Include the words "Administrative Assistant I - Limited Term" in the subject line of the email submission.
The application materials will only be accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submissions that do not include all required elements (Letter of Interest, Resume, and Responses to the Supplemental Questions) will not be considered.
IMPORTANT: Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview. Interviews will begin by the first week of April 2024.
The position could be filled at any time. Apply today so you do not miss this exciting opportunity!
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Chet Overstreet (Administrative Assistant I - Limited Term - E029)
Not Applicable
