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SalaryRequisition No: 826354
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I - 60071324
Pay Plan: Career Service
Position Number: 60071324
Salary: 45,000
Posting Closing Date: 04/12/2024
Total Compensation Estimator Tool
- Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
- Setup and coordinate meetings, conferences, and travel arrangements.
- Makes travel arrangements for the Director and office staff when requested. Tracks information about travel arrangements and provides information to staff. Completes travel reimbursement
- Process a variety of correspondence, investigates subject matter and prepares replies. Assists with preparation of reports, publications and other materials.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Reviews, assigns, prepare and tracks correspondence assignments
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Provides information by answering questions and requests to supervisors and fellow workers.
- Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders; verifies the receipt of supplies.
- Via Ariba on Demand (AOD), purchases and/or leases materials, supplies, and equipment. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are
Department rules, policies and procedures.
- Reviews and distributes incoming correspondence. Maintains control records of incoming correspondence and documents. Provides guidance and assistance to staff in the completion of
- Manages Document Production System Inquiries, Investigator General Requests, and correspondence between those offices.
- Completes other duties assigned.
Knowledge, Skills, and Abilities
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
