Administrative Assistant - Government Relations

Expected Hourly Pay Rate:
$27.00
Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!
Essential Duties And Responsibilities

• Provides administrative support to the Director of Government Relations and department staff including email/written correspondence, photocopying, online searches, etc. 40%

• Accurately schedules, updates and calendars meetings with Capitol staff and members, partner associations and state agencies. Maintains contact lists within identified timelines. This includes routinely checking for accuracy of all required fields, entering new information as received, deleting obsolete information, and calling to check for additional information when it is incomplete. 25%

• Serves as department liaison to Accounting, Purchasing and other internal departments by keeping track of all purchasing requests and has general oversight of the department budget. Ensures all expenditures are budgeted accurately, receive correct approvals, follow procurement policy guidelines, and purchased items are received as requested. Completes Director of Government Relations' credit card reconciliations accurately and on time. Keeps department members informed on budgeted vs. actual expenditures. 10%

• Assists with preparing materials, agendas, communications, arranging travel and accommodations for internal and external agency meetings, outreach and events including annual Board Day at the Capitol, partner advocacy events and regular outreach and education to elected officials. 25%

Job Specifications
Minimum Required

• Education: Associates degree or two years post-secondary education in either a two-year college or a vocational preparation institution.
• Experience: Two years of experience in an administrative support or office management role, preferably in Government Relations, public affairs and/or legislative tracking experience.

• Technical Requirements: Technical Requirements -
  • Advanced proficiency level using Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint.
  • Experience using virtual meeting platform (i.e., Zoom).
  • Ability to type 50 WPM.
  • Knowledge of online research, web analytics and social media, advanced Microsoft Office Suite skills.
  • Knowledge of public policy and California State Capitol calendar and scheduling preferred.
• Travel: This position requires 10% of travel. Travel may involve attending meetings, trainings, CCRC sponsored events and conferences throughout the state. Some overnight travel may be required. May use CCRC company vehicles, when available or personal vehicle and will be subject to Driver Management Policy requirements (i.e., valid California Driver's License, automobile insurance and a clean driving record required).
• Work Schedule: This position is full time, 40 hours per week, including working non-traditional work schedules, which may include weekday travel, evenings, and Saturdays. Overtime hours, as needed,

• Work environment: This is a hybrid work environment and will consist of working remotely and/or in an office location. It is a fast paced, office work environment.

• Background and Clearance Requirements: Agency Standard

Preferred
All minimum requirements above met, plus:

• Experience: In Government Relations, public affairs, and/or legislative tracking experience.
• Technical Requirements - In addition to above (list specifics):
  • Database management experience

Please view the full job flyer here: Administrative AssistantGovernment Relations Job Flyer
At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.