Administrative Assistant - Facilities (Entry Level)

NVE, Inc. (NVE) is a Woman Owned Small Business that has been in business since 2003. Our lines of business include Integrated Facility Services, Administrative Support Services, and Security. NVE has developed an excellent reputation with our Federal and Commercial clientele for our technical expertise and commitment to customer satisfaction.

NVE, Inc. provides Program Management, Administrative Services, Engineering, Facilities Management, and Security services to a range of Federal and local agencies including the US Department of State, US Agency for International Development (USAID), Nuclear Regulatory Commission (NRC), US Army, General Services Administration (GSA), US Food and Drug Administration (FDA), US Geological Survey (USGS), Department of Commerce, and Virginia Railway Express (VRE).

If you excel in the field of customer service, are organized, and open to learning new skills, then joining our long-standing team is for you! NVE, Inc., is seeking an Administrative Assistant in support of an operations and maintenance (O&M) contract for our Bowie, Maryland facility. The Administrative Assistant shall be available on-site from 7:00am to 3:00 pm, Monday-Friday and at any other times required to effectively provide administrative support to the project manager as well as the GSA building manager and his staff. The Administrative Assistant is responsible for intake of service requests and entry into the Computerized Maintenance Management System (CMMS), receipt of service calls, dispatching technicians, daily administration of work requests and preventative maintenance tasks, customer interface and generation of reports.

Maximo CMMS experience preferred, but not required. Having an existing government background (HSPD-12) is highly desirable.

Essential Job Functions:

• Assist the Project Manager in all aspects of project implementation, as needed.
• Support the Project Manager with external contacts, as needed.
• Provide customer service support through answering phone and logging service requests to be addressed by NVE’s facilities team.
• Work in the CMMS, including receiving work requests, assigning work orders, entering data, and providing reports, as requested by the PM or GSA Building Manager.
• Set up, maintain, and organize department's central files, information, filing, and messages.
• Provide administrative support to the Facilities team.
• Support site activities as needed.

Knowledge:

• Microsoft Suite of products including Excel, Outlook, Word, Teams, and PowerPoint
• Building management and Facility and Maintenance operations knowledge is a plus.
• Maintenance management software is highly desirable (Maximo)

Skills:

• Must have strong interpersonal skills and ability to work in a team environment.
• Responsibility for follow-up on actions based on various team projects.
• High organizational skills in managing multiple tasks simultaneously.
• Work independently without regular direct supervision.
• Must be a provider of excellent customer service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)