Administrative Assistant, Document Controls - North Slope, Ak - Rotational

Summary

Performs administrative duties supporting Document Controls projects at active NANA Construction work sites by performing the following duties.

Essential Duties and Responsibilities

• Perform day-to-day services/tasks needed for billeting and travel coordination.
• Assist in flight pre-boarding and check-in for daily scheduled flights.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking, and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Meet contract reporting deadlines as required.
• Assist with accounts payable and other business-related tasks as assigned.
• Assist with Commissary daily cash handling and inventories.
• Ensure accuracy of auditable files on site.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success may also be assigned. 

Minimum Requirements

         High School Diploma or GED equivalent or ten (10) years related administrative experience will be considered.

         Minimum three (3) years directly related construction administrative experience. Experience must include providing Document Controls support in the construction industry.

         Advanced skillset with Microsoft Office Suite.

         Knowledge with construction equipment, safety procedures and policies.

         Must be able to plan, prioritize, and organize diversified workload.

         Driver's License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy is preferred.

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

Travel may require an employee or contractor to pass a TSA security checkpoint. If the employee or contractor does not have valid identification, they will not be able to travel until valid identification is obtained and verified.  For this reason all employees and contractors must have valid identification when traveling to and from the mine, for a list of TSA approved valid identification visit https://www.tsa.gov/travel/security-screening/identification . 

Required Language

Equal Opportunity Employer/Shareholder Preference

NANA Construction, LLC is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.

It is NANA Construction, LLC policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.

Accommodation Request

If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.

To request an accommodation by telephone, contact us at: 1-800-478-2000

To request an accommodation by email, contact us at recruiting@nana.com