Administrative Assistant - Cte

2023/2024- CAREER TECHINCAL EDUCATION ADMINISTRATIVE ASSISTANT
Summary/Objective
Provide administrative support to the school principal and/or assistant principal(s) to include responsibility for the overall operation of the school office and providing service to staff, students, parents, the general public and others.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner.
2. Perform a variety of clerical duties involving typing and transcribing correspondence, memoranda and written materials.
3. Receive visitors, answer and screen telephone calls, and provide information as appropriate, explaining general school policies and procedures.
4. Schedule appointments and maintain calendar; schedule meetings and activities for the school and outside groups.
5. Handle a variety of correspondence, reports, and other materials; maintain confidentiality of information.
6. Coordinate and organize the daily operations of the front office.
7. Communicate and work with parents, students and staff with problems not requiring administrator attention.
8. Maintain financial, statistical and/or other records and registers.
9. Collect and account for money from multiple sources and maintain appropriate records.
10. Order, maintain, disburse and inventory supplies and equipment.
11. Enter and update information in computer.
12. May prepare a variety of reports relating to attendance, accidents, entries and withdrawals as required by administration and State Department of Education.
13. May coordinate Master Calendar or Master Schedule.
14. Maintain knowledge of and adhere to all policies, regulations and rules.
15. Perform related duties as assigned in a safe and prudent manner.

Other Duties
This job description is not a comprehensive listing of duties, responsibilities or activities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies

1. Excellent written and verbal communication skills
2. Ability to maintain a high level of confidentiality
3. Ability to work cooperatively with parents, students, staff, the general public and others
4. Ability to manage multiple tasks and deadlines, under pressure
5. Ability to type accurately at an acceptable rate of speed
6. Proficiency in using Microsoft Office Suite software programs and other programs as it relates to position
7. Exercise attention to detail in carrying out responsibilities
8. Ability to operate most standard office equipment

Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a school environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Regularly required to see, talk and hear
2. Regularly required to sit, type and focus on a computer screen for long periods of time
3. Regularly required to be mobile
4. Occasionally required to lift and/or move up to 10 pounds

Position Type/Expected Hours of Work
At-will Notice of Employment does not provide a guarantee of a particular schedule of work, or a minimum number of days or hours.
Elementary and Middle School Administrative Assistant = typically an 11-month, 40-hour per week position
High School Administrative Assistant = typically a 12-month, 40-hour per week position
CTE Administrative Assistant = typically a 11-month, 40-hour per week position
Employee will work ten hours per day Monday through Thursday during core business hours. Extended work hours to meet deadlines may occasionally be required.
Required Education and Experience
High school diploma or equivalent and three or more years progressively responsible office experience, or any similar combination of education and experience.
Preferred Education and Experience
Office experience within a school setting.
Required Certifications/Licenses
None
Work Authorization/Security Clearance
Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.