Administrative Assistant - Corporate

FLUENT is a premier medical cannabis company with cultivation, processing, and retail locations in Florida, Texas, Pennsylvania. Our purpose is to compassionately provide patients access to the highest level of medical cannabis in an unrivaled, professional healthcare environment with outstanding customer service. Patient care always comes first at FLUENT and our standards, practices, and performance are unmatched.

We are looking for leaders who want to work alongside great talent and create a positive work experience for their team. We are focused on continuous improvements, which create development opportunities, engaged feedback, and increased contributions towards our goals as a leader in the medical cannabis industry.

Find out more at www.getfluent.com. Follow us on LinkedIn.

ROLE SUMMARY

FLUENT is seeking an Administrative Assistant to join our dynamic team, contributing to a positive and efficient work environment. We are in search of a polished, proactive, and energetic professional who excels in communication. The ideal candidate is a skilled problem-solver and a dedicated team player, demonstrating high initiative and a can-do attitude. Your impeccable professionalism shines as you engage with customers, employees, and external contacts both in person and over the phone. With a keen ability to anticipate issues, you operate with a sense of urgency when necessary. Additionally, your expertise in travel arrangements, coupled with the ability to make timely adjustments, showcases your efficiency and consideration for the broader impact on scheduling.

KEY RESPONSIBILITIES

• Perform general office and clerical duties to ensure the smooth operation of daily activities.
• Provide comprehensive administrative support to the Executive Management Team.
• Establish and maintain efficient filing systems for files and records.
• Coordinate and manage travel arrangements, including booking accommodations and scheduling meetings, with special attention to catering requests.
• Monitor and upkeep office equipment, manage inventory and order replacement supplies as required.
• Support with internal interview schedule and new employee onboarding.
• Greet and welcome visitors, handle incoming calls, and respond to inquiries via email and phone.
• Collaborate with the Directors of the various internal departments to offer additional support as needed.

• Manage travel itineraries, assist in Executive retreat planning, act as a liaison for property management, oversee executive expenses, and coordinate corporate housing scheduling and cleaning.
• FLUENT LinkedIn Account Management

QUALIFICATIONS

• Prior experience as an office coordinator or Administrative Assistant.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, SharePoint).
• Excellent written and verbal communication skills.
• Associate/College degree in Business Administration or related field is a plus.

SKILLS / INTERESTS

• Must have reliable transportation and a valid driver’s license.
• Proactivity: must demonstrate eagerness to offer support in advance of being approached and be client-service oriented
• Ability to work on several requests simultaneously without losing focus.
• Organizational skills, initiative, prioritization
• Demonstrated ability to work well independently, but function within a team environment.
• Diplomacy, confidentiality, and sound judgment
• Reliability and patience
• Relationship-building

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities are assigned to this position.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. Must be able to individually lift up to 35 lbs.

POSITION TYPE / EXPECTED HOURS OF WORK

This position regularly requires long hours and may require weekend work.

TRAVEL

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

REQUIRED EDUCATION and EXPERIENCE

High school diploma

PREFERRED EDUCATION and EXPERIENCE

Associate degree

ADDITIONAL REQUIREMENTS

Must successfully complete a comprehensive background check.

Must pass a drug screening.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

FLUENT is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law.

COMPANY BENEFITS

FLUENT provides comprehensive benefits offerings to all full-time employees. Our benefits include medical, dental and vision insurance, and paid time-off program.

If you are interested in applying for this position, please send an updated resume to?andrea.quinteros@getfluent.com

All applicants must be legally authorized to work in United States and will be required to submit proof of such eligibility.

Please note: Only shortlisted candidates will be contacted.

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