Administrative Assistant - Brookfield School Nutrition

Job Description
SUMMARY:
Provide all clerical service for School Nutrition Department
ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:
• Notify manager of any difficulties or issues with the staff and problem solve as they occur.
• Receive and handle all telephone calls, when possible resolve any calls and minor problems
dealing with food service operations and any parent concerns especially for the Nutri-Kids
POS system questions.
• Maintain and prepare all attendance logs and process payroll weekly in ADP Rapid Pay
System
• Oversee data entry in the computer system for lunch accounts including all POS systems and
Dine Central Accounting Systems
• Reconcile the amount of cash collected each day and close out all registers in the POS
systems daily at High School
• Prepare all Deposits for High School, catering, and vending. Verify deposit log so that there
is a direct line of responsibility
• Maintain records for the school lunch program including daily meal counts and revenue,
entering into the Dine Central Revenue System.
• Knowledge of POS Systems for all schools and ability to process all reports as needed and
any training to staff as required or needed.
• Maintain and oversee Nutri-Kids POS system keeping in constant contact w/ all persons in
charge at all schools.
• Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed.
This includes parents and administration.
• Perform all functions for closing out each week and month, using Whitsons Standard closing
checklist.
• Assist Manager with monthly inventory of all food, paper, cleaning and USDA commodity.
• Ability to understand and read menus for all schools.
• Place food and paper orders as needed or required as per ordering calendar
Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to
process daily
• Check menus for all satellite schools and set up daily all food, paper, etc needed to be
delivered each day with the lunch of the day.
• Complete printing of all marketing materials, daily signage, monthly promotions for each
school building.
• Read, understand and implement all Whitsons Company policies effectively
• Help to train and cross train team members as needed. Work with Manager to conduct in -
servicing classes for all team members on sanitation, safety, Haz-com and customer focus
and all other trainings as needed.
• Assist Manager in completing on site cashier audits, safety audits, and Quality Assurance
Audits for all schools.
• Complete all tasks assigned for Sales force as designated by Manager
• Perform the following functions in the Dine Central Menu Program
o Print and distribute all production order records for each school weekly
o Gather and enter all finished production records into Dine Central Daily
• Assist Manager in holding meeting with entire staff including tool box topics
• Assist Manager in managing the team members daily including coordinating and assigning of
all substitute workers
• Attend all mandatory in-service programs
• Work as a positive, productive member of the food service team. Assume a leadership role in
a supportive and positive manner
• Help create a harmonious working relationship w/staff including the Manager
• Create positive working relationship with client and administrative personnel
• Possess basic cooking skills
• Maintain confidentiality
• Assist where needed throughout the District, including substituting at schools if necessary
• Support the goals, objective and mission statement set forth by Whitsons
• Other duties as requested by the Manager.
Requirements
REQUIRED QUALIFICATIONS AND COMPETENCIES:
Education:
• High School Diploma or Associates Degree
Computer Skills:
• Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel,
word)
Other Qualifications, Experience and Competencies:
• Business Acumen
• Good phone skills
• Ability to work successfully with others.
PHYSICAL DEMANDS OF THE JOB:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the team member is frequently required:
• To sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools,
or controls; and reach with hands and arms.
• The employee is occasionally required to lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust
focus. The employee must be able to multi-task.
• Position may require extended hours including evenings and/or weekends, travel to
multiple work sites and occasional out-of-town travel. Must be able to drive his/her own
vehicle to other work sites.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The work is performed primarily in an office setting. The noise level in the work environment is
moderate.
The duties listed above are intended only as illustrations of the various types of work and duties
that may be performed. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related or a logical assignment to the position, and the Company
reserves the right to add additional duties or modify existing duties.