Administrative Assistant-Admin/Exec Team

Ambulatory Medical Practices MSO, Inc. (AMP), for ColumbiaDoctors, has an exciting opportunity for an Administrative Assistant to join our Administrative/Executive Team in Valhalla, New York reporting directly to the CFO.

Ambulatory Medical Practices MSO, Inc. is a management services organization that provides administrative and clinical support staff for ColumbiaDoctors Medical Group and ColumbiaDoctors of the Hudson Valley. ColumbiaDoctors is one of the largest multi-specialty practices in New York State, comprised of an experienced group of physicians specializing in Cardiology, Vascular Disease, Internal Medicine, Obesity, Podiatry, Gastroenterology, and Endocrinology. Our group is comprised of over 50 Columbia physicians treating patients throughout Westchester, Rockland, and Orange Counties. Our locations include Valhalla, Hawthorne, White Plains, Yonkers, Scarsdale, Suffern, and Monroe.

We are pleased to offer a Competitive Salary and Benefits Package including:

• Paid Time Off
• Medical
• Dental
• Vision
• Flex Spending Account (FSA)
• Health Savings Account (HSA)
• 401K & Retirement Planning
• Tuition Reimbursement
• Employer-Paid Life and AD&D
• Employer-Paid Short-Term Disability
• Employer-Paid Long-Term Disability
• Employee Discounts
• Fringe Benefits and more!

Essential Duties and Responsibilities:

• Answer phone calls and direct calls to appropriate parties or take messages.
• Welcome and direct guests.
• Manage and maintain executives’ schedules; coordinate and schedule Zoom/Teams meetings and calls.
• Handle mail: Interoffice/incoming/outgoing mail and packages, including mass mailings.
• Perform general office duties including taking inventory and ordering office supplies, basic bookkeeping work and general office organization.
• Prepare agendas and make arrangements such as coordinating catering for luncheons and other meetings.
• Maintain electronic files and records with up-to-date and accurate information in timely manner.
• Assist with preparing Executive Reports for Leadership team.
• Track and renew licenses and various credentials for all 46+ providers.
• Track expiration and coordinate ACLS/BLS training for all MD’s and clinical staff - 120+ employees.
• Assist in coordinating and onboarding new providers.
• Track the days providers are On Call; coordinate and distributer On Call calendar.
• Maintain provider Leave Tracker.

Qualifications/Skills:

• High ethical standards and ability to exhibit a high level of professionalism and confidentiality
• Effective interpersonal, oral and written communication skills via telephone, email and in-person
• Must be highly organized, detail oriented with exceptional follow up/follow through skills
• Excellent time management skills with ability to multitask and prioritize tasks
• Microsoft Office – Outlook, One Drive, Teams, Excel, Word, PowerPoint

Education and Experience

Associate’s Degree preferred; High School Diploma or equivalent required

3+ years’ experience as an Administrative Assistant for Senior Management or C-Suite Exec

*The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered for this position at the time of this job ad and may be modified in the future. When determining a team member’s base salary and/or hourly rate, several factors may be considered as applicable (e.g., job type, location, years of relevant experience, education, credentials, budgets, and internal equity).

Job Type: Full-time

Pay: $24.00 - $26.50 per hour

Expected hours: 40.00 per week

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative Assistant: 3 years (Required)
• Microsoft Excel: 2 years (Required)
• Physician Credentialing: 1 year (Preferred)

Work Location: In person