Administrative Assistant - Admin

Be a Star at the Straz Center for the Performing Arts!

The primary function of the Administrative Assistant - Admin is to oversee the office administration for the HR and IT departments.

Located in downtown Tampa, the Straz offers flexible hours, event-based schedules including evenings and weekends, and a team-based work environment. The Straz benefits for part-time staff include employee discounts and a 403(b) plan.

Essential Functions:

• Coordinates calendars and meetings, and provides support to the VP of Administration.
• Tracks expenses for the HR and IT departments and reconciles invoices and P-Card statements.
• Assists HR and IT teams with administrative tasks including organization, scheduling, and administrative support.
• Organizes and schedules periodic committee meetings and records the minutes for the meetings.
• Responsible for assisting as needed with employee meetings including all staff meetings, training classes, orientations, and seminars.
• Works on a variety of projects as assigned.

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Excellent interpersonal, communication, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven ability to work collaboratively in a team environment and build strong working relationships with stakeholders.
• Detail-oriented with strong organizational and time management skills.
• Experience in the arts and cultural sector is a plus.
• Ability to adapt to a fast-paced and evolving work environment.

Education and Work Experience:

• High school diploma or equivalent required.
• Some college course work preferred.
• Minimum of 1 year clerical or related experience required.

Certifications / Licenses:

• None.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to remain in a stationary position for long periods of time, use the computer, reach, and communicate both in person and by telephone.
• The nature of this job requires the employee to work on-site as a regular work routine.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate.

The David A. Straz, Jr. Center for the Performing Arts, Inc.is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.orgto learn more about the Straz Center.