Administrative Assistant

Position Summary:

Ceyhinz Link Inc. is one of the world's largest manufacturers and suppliers of cultivation solutions. Our headquarters is located in Irving TX with branch offices and distributors over 65 countries across the globe.

We are seeking an experienced Invoicing Clerk to join our growing team. This key position will handle the day-to-day activities of handling Invoice/Purchase Order for a fast-paced international shipping/logistics operations.

Key Responsibilities:

• Process and manage invoices in QUICKBOOKS.
• Verify and reconcile invoices to ensure accuracy of data.
• Entering Purchase Order and estimates in a timely manner.
• Liaising with the Sales Team regarding customer orders.
• Provide sales administration support.
• Collect shipping documents and verify for accuracy.
• Update customers and shipments information.
• Coordinate delivery schedule and appointments.
• Communicate with customers regarding Bill of Lading drafts and loading plans.
• Communicate with brokers on shipment arrivals.
• Keep accurate records for the shipments.
• Perform additional duties as assigned.

Education and Experience:

• High School diploma required.
• Bilingual preferred.
• Minimum 1 year experience in shipping / logistics / ocean freight / import a MUST.
• Strong knowledge of Microsoft Excel a MUST.
• Quick Books experience a MUST.
• Knowledge of basic office equipment including computers as well as typing skills required.
• Attention to detail and good organizational skills required.
• Ability to work in a fast-paced environment, multitask, have good communication skills.

Work Hours & Pay:

• Office position (not in the warehouse)
• Monday ~ Friday
• 7:30am ~ 4pm
• Hourly rate of $18 and up (depending on experience)

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Shipping & receiving: 1 year (Preferred)
• Logistics: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person