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Form of workJob Description
Program: Program Services
Position:Administrative Assistant
Reports to: Program Director
FLSA Status: Non-Exempt
Pay Rate: Starting at $12.00 an hour
Function:
To provide clerical and administrative support as assigned by the supervisor.
Qualifications:
The position requires business/secretarial course work and three (3) years' experience as an Administrative Assistant. The position requires excellent organizational skills, the ability to work without direct supervision, the ability to type 70 wpm, good word processing and computer skills, good communication and writing skills, management of agency databases and knowledge of general office procedures.
Principal Activities:
- Performs simple and complex clerical duties including word processing, typing, filing and other administrative support functions.
- Maintain a comprehensive filing system.
- Assists in preparing routine and special reports.
- Assists in management of agency database.
- Assists in maintaining data for the supervisor and compiling reports.
- Manages communications and correspondence for as needed.
- Provides administrative assistance/support to the department.
Effect on End Result:
- To provide administrative & service support resulting in an efficient operation of all program areas.
- To maintain complete and accurate records.
- To maintain a positive image for the organization.
Language skills:
Ability to read, analyze, and interpret, common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribe style and format. Ability to effectively present information to top management, public groups and/or boards of directors.
American with Disabilities Specifications:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust or focus.
