Administrative Assistant

Position: Administrative Assistant

Company Overview

SouthWood Corporation is a 53-year-old sign company that designs, manufactures, and installs signage for a broad range of companies and organizations in the U.S. and abroad. We provide the highest quality signs and a trustworthy customer experience that helps our clients put their best foot forward. We do this by hiring and investing in talented employees who demonstrate our core values: curiosity, passion, relentlessness, and a commitment to excellence.

Description

Report to Senior Project Manager daily. Responsible for supporting Senior Project Manager with administrative tasks in a timely and professional manner and providing high-quality clerical assistance.

Qualifications

• Two or four-year college degree
• Two plus years executive assistant or Administrative Assistant
• Strong computer skills and familiarity with Microsoft Office Suite
• Strong oral and written communication skills
• Self-motivated, problem solver with strong organization skills
• Discretion and confidentiality

Summary

• Express and believe in our company core values daily
• Manage emails and assist with coordinating calendar, agenda and assist in planning and scheduling
• Prepare documents, files and reports for project tracking, safety, and expenses
• Gather, analyze, and maintain records required for administrative reporting ensuring it is organized and easily accessible
• Create and maintain documents for project support including purchase orders, task orders, and installation folders
• Manage information flow in a timely and accurate manner
• Represent the Senior Project Manager by attending meetings and taking notes on their behalf
• Review, route, answer and monitor follow up action steps on correspondence
• Maintain confidentiality
• Create before, during and after task and to-do lists and prioritize responsibilities
• Serve as administrative contact and liaison with team members and other departments
• Receive and screen phone calls and redirect them when appropriate
• Handle miscellaneous tasks and errands
• Identify and coordinate requirements and expectations for site visits including badges
• Support safety and adherence to all SouthWood processes and standards