Administrative Assistant

```Overview``` At J&A Signs in Fort Worth, a family-owned company, we're looking for an organized, detail-oriented Administrative/Financial Assistant. As an Administrative/ Financial Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth workflow. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

```Duties```

• Provides assistance with business affairs on a daily basis.
• Receive new inquiries/orders from phone calls, current customers, generated leads, referrals, and walk-ins.
• Collections.
• Contacting vendors, customers, and company contacts by phone or email.
• Assisting with recruitment process.
• Providing assistance with payroll reporting and timesheets.
• Taking care of insurance payments.
• Keep track of assets (Control Asset label).
• Prepare vendor payment requests.
• Prepare invoices.
• Performing City Sign Permits applications.
• Preparing price comparisons to obtain the best conditions, prices, and quality when purchasing raw materials and supplies.
• Keeping records of new suppliers.
• Maintain a critical date report and ensure all deadlines are met.
• Keep track of vehicle maintenance, services, and tolls.
• Coordinate projects and assist with project management tasks.
• Provide exceptional customer support by answering inquiries.
• Maintain office supplies inventory and place orders as needed.

```Experience```

• At least 2 years of administrative support experience.
• Excellent communication (written and verbal) and teamwork skills.
• Superior attention to detail, organizational skills, planning skills, problem-solving skills, analytical skills, critical thinking skills
• Detail-oriented.
• Experience with Quickbooks software (preferred).
• Excellent mathematical skills
• Understanding of data privacy standards
• Integrity, honesty
• Customer-service skills.
• Experience working in a Sign company is a plus.
• Proficient in computerized systems and software applications
• Ability to work independently and as part of a team

This is an excellent opportunity for someone looking to contribute to a dynamic team environment. If you are a motivated individual with strong administrative skills, we encourage you to apply for this position.

Please note that only qualified candidates will be contacted for further consideration.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• Employee discount
• Referral program

Schedule:

• 8 hour shift

Work Location: In person