Administrative Assistant

Who We Are

HeadSpin is a global omnichannel digital experience testing platform that helps enterprises optimize application performance with its data science capabilities. With a strong infrastructure availability of real devices across 90+ locations, the HeadSpin Platform enables manual and automated app testing with a wide range of devices, including both screen and screenless devices, such as mobile phones, desktop browsers, media players, audio devices, and even automotive systems.

The Platform has an extensive on-prem and cloud-hosted device infrastructure that uses data science-driven performance and quality of experience analytics to collect over 100+ performance experience KPIs out of the box and provide performance analysis and monitoring across the engineering cycle. The Platform's advanced capabilities enable leading global enterprises to achieve an improved digital experience, faster triage, and cost efficiency.

About the Role

HeadSpin is looking for an Administrative Assistant to join our People Operations team! We are looking for a dynamic Administrative Assistant, who will take on a variety of tasks while working in a fast-paced environment. A successful candidate will be able to switch priorities between tasks efficiently, possess high organizational skills, provide excellent customer service, and of course, have a great sense of humor! This role requires an on-site presence in our Sunnyvale office 4-5 days a week.

What You'll Do

The position is responsible for general administrative support including, but not limited to:

• Provide administrative support for multiple teams across varying time zones (US, Canada, India).
• Maintain office inventory by restocking the lunch rooms and ordering necessary supplies.
• Manage vendors for the facility and organize service calls and repairs.
• Coordinate meeting preparation and arrangements involving senior levels of internal and external stakeholders.
• Contribute to team effort by accomplishing related tasks such as assisting in presentation preparation or checking recorded data from documents.
• Manage multiple calendars with the ability to prioritize and handle schedule conflicts.
• Review and distribute mail for various departments ensuring timely delivery and requires strict confidentiality.
• Maintain office culture and create/host special events for employees to spend time with one another.
• Greet visitors, handle inquiries, or direct them to the appropriate person.
• Order catering for employees daily as well as clients during visits.
• Work with the Marketing team to create the company’s monthly Newsletter, assist with event preparation, and manage marketing inventory.
• Assist with new hire onboarding.

What You’ll Need

• Proficiency in Google G Suite, Apple products, Microsoft Office, Canva, and Slack
• A Bachelor’s Degree in a business-related field or equivalent
• Experience is a plus!

Salary Range

• The hourly range for this full-time position is $25-$35 per hour plus AMAZING benefits.
• HeadSpin provides a variety of benefits to employees, including health/vision/dental insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and flexible time away and more!