Administrative Assistant

Overview:
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making measurement and labor schedules, preparing proposals and work orders within QuickBooks and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Duties:
-Organize and schedule appointments

-Develop and maintain a filing system

-Greet and assist visitors, clients, and employees in a professional and friendly manner
- Answer phone calls, take messages, and direct inquiries to the appropriate person
- Perform general clerical duties such as data entry, filing documents, photocopying, and scanning
- Provide administrative support to various departments as needed
- Assist with proofreading documents for accuracy and grammar

Requirements:

-Proficiency in QuickBooks Desktop

-Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

-Knowledge of office management systems and procedures

-Working knowledge of office equipment, like printers and fax machines

-Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

-Excellent time management skills and the ability to prioritize work

-Attention to detail and problem solving skills

-Excellent written and verbal communication skills

-Strong organizational skills with the ability to multi-task

-High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Please note that all positions at our company are paid positions. We value the contributions of our employees and offer competitive compensation packages.

If you are a motivated individual with a strong work ethic and a passion for providing administrative support, we encourage you to apply for this position. Join our team today!

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Destin, FL 32541: Relocate before starting work (Required)

Work Location: In person