Administrative Assistant

Professional Search Group (PSG) is seeking an Administrative Assistant to join the team! The Administrative Assistant provides assistance to the Project Management teams along with administrative support for the Regional Office. PSG is working with a company that has continually delivered innovative and custom interior finish solutions in world-class facilities as a construction subcontractor through a national footprint of more than 1,500 exceptional professionals. And our core values – commitment to customer, integrity, respect, safety, and teamwork – are the cornerstones of our business. Ready to be a part of this impressive story?! APPLY NOW!

Duties & Responsibilities:

Administrative Assistance

• Greet visitors

• Incoming/outgoing mail & UPS

• May assist with event coordinating, travel arrangements & reservations

• Order office supplies • Maintain office equipment, office maintenance, account management – deal directly with vendors (alarm, vehicles, maintenance and janitorial)

• Assist PM team as needed in preparing various internal reports and outgoing documents.

• Assist PM team with supporting documents for Billing, A/R, CPR's.

• Assist PM team with preparation of timecards, COP's, T/M tickets for other document submissions.

• Assist PM team as assigned. Data Entry

• Bluebeam, Prolog and other various data entry.

• Code and research invoices.

• JDE entry and reporting.

• Cost to Complete entry.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications) Education/Experience:

• Associate's Degree (preferred emphasis – Construction) or 1 year of experience in an administrative role in the construction industry – i.e. Project Assistant or Contracts Administrator Knowledge/Skills

• Strong communication skills

• Experience in data entry, payroll or bookkeeping

• Proficiency in MS Office Suite applications

Minimum Qualifications Education/Experience

• High School Diploma or equivalent, or at least 1 year in an administrative role

Knowledge/Skills

• Able to prioritize and multi-task

• Good written and verbal communication skills

• Good organizational and time management skills

• Proficiency in MS Office Excel and Word

Customer Service Skills:

• Demonstrates commitment to deliver outstanding service – both with internal and external customers

• Takes ownership to personally resolve customer problems (or find someone who can)

• Listens well, asks clarifying questions, and checks for agreement with customers

• Committed to following-up with customers in all instances in a timely manner

• Strong sense of accountability - ensures that you will do what you say that you are going to do

• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful

• Positive attitude

Apply for this amazing opportunity today!

Donovan Aranda

Division Manager

562-378-0027

donovan.aranda@us-psg.com