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Form of workWe're Hiring for an Administrative Assistant!
If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!
The Role: Xylem seeks to hire an Administrative Assistant for Auburn, NY facility. The Administrative Assistant will perform various task to support all functions and supporting teams of our facility. These task include scheduling, auditing, running reports, daily communications, purchasing, and more. We offer a full benefits package to include 4 WEEKS Paid Time Off (PTO) for hourly positions, health, dental, vision, investment savings plan, and other additional miscellaneous benefits.
Essential Duties/Principal Responsibilities:
- Process ship direct shipments in ERPLX
- Updating spreadsheets for daily production and orders
- Assist in performing daily audits
- Requisition, purchasing, and expense report management
- Assisting leaders with travel arrangement
- Managing charitable contributions
- Scheduling meetings and conference areas within the facility
- Managing employee directory for the site
- Maintain strong relationships with vendors, senior leaders, visitors, and more
- Communicate and support in various tasks in partnership with support teams and key stakeholders
- Coordinates scheduling of office maintenance services, ordering and maintaining employee badge/FOB support
- Coordinate meeting events and coordinate related activities to support (meeting rooms, materials, food, etc.)
- Provides receptionist support to visitors and guests and answer the main office phone line
- Assist staff in making travel reservations, as needed
- Other generalist office duties as assigned
- Participation in Xylem Watermark volunteer activities
Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:
- High School Graduate and at least three (3) years of related experience
- Exhibit strong prioritization, organizational and attention to detail
- Possess sound decision making skills
- Possess time management skills such as planning, scheduling and expediting projects
- Excellent interpersonal skills and maintain a high degree of professionalism
- Proficient using Microsoft Office applications
- Good presence on phone calls
- Ability to use Adobe and perform word processing activities. Ability to run a copy machine and print out complicated manuals.
Physical Demands:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Able to effectively communicate verbally and over the telephone in the English language.
- Requires close vision and the ability to adjust focus.
- Walking, standing and sitting for extended periods of time, lifting up to 30 pounds., safe and efficient operation of copiers, binding machines, punch machines and other common equipment found in mail and copier facilities.
- Ability to stand long periods at the copy machine and in the mail room.
Work Environment:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Office environment
