Administrative Assistant

Tetra Tech's Virginia Beach office is searching for a part time Receptionist/Administrative Assistant who will assist with a wide variety of general office activities such as greeting visitors, answering the phone, mail distribution, stocking supplies, FedEx shipment preparations.  The candidate must possess excellent communication skills, be multi-task oriented and able to organize and prioritize their workload.  They must have a flexible disposition to work effectively with a variety of personality types and in a variety of situations.  

Administrative support tasks include editing and formatting report submittals and correspondence, printing/copying, compiling reports, filing and records management and supporting office staff, as necessary.  

The successful individual will be able to work under direction of others, work well under pressure in a fast-paced work environment, show initiative and work well with others as a team as well as the ability to work independently and perform professionally in a deadline-oriented office environment.

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science.

Your Role:

     Receptionist: Greeting visitors, receiving deliveries, forwarding Teams calls occasionally 
   Shipping: US mail as well as overnight packages
   Assist with general office organization, maintain cafe tidiness and supplies, maintain inventory of office supplies. 
   Reproduction and compilation of large documents
   Write documents to CDs.
   Assist with onboarding of new employees (office space setup, security card, name plate, etc.) 
   Assist with data entry (Excel spreadsheets, etc.)
   Desktop publication and report formatting/word processing using Microsoft Office Suite, Adobe and/or Kofax PDF according to corporate and client style guides.
   Revising and formatting letters, reports, and technical documents as directed
   Records management and document controls per company standards
   Other duties as assigned (i.e., scanning, copying, ordering supplies including preparing requisitions, process invoices, prepare offices, etc.)
   Other duties may be assigned.

Qualifications:

   High School Diploma or equivalency required.

• A minimum of 2 years prior office experience
• Excellent typing skills
• Exceptional organizational, communication and interpersonal skills
•  Knowledge of Microsoft Word, Excel, Power Point, Outlook, Teams, and have experience using Kofax and/or Adobe to edit PDFs.
• Experience formatting technical reports preferred.