Administrative Assistant

Pyramid Healthcare at Newport News is committed to offering comprehensive and robust treatment options to adults struggling with Substance Use Disorders. A focus on client-centered care establishes our facility as a respected leader in addiction treatment in state. Under a passionate leadership team and committed support staff we assist our clients in reclaiming freedom. We are currently seeking an Administrative Assistant to collaborate with our amazing team of behavioral healthcare professionals and guide our clients in their recovery journey. If after reading the job posting you feel you are qualified and interested in this role, we invite you to apply for this amazing opportunity.

Deliverables/Principal Results Expected:

• Manage the front office of the facility.
• Oversee the scheduling of all appointments.
• Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.
• Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
• Assemble client packets and keep them updated.
• Purchase office and client supplies.
• Assist with intake process and billing sheets.
• Correspond with referral sources.
• Responsible for check requests, census and updating intake and discharge logs.
• Attends staff meetings and takes minutes.
• Maintains office equipment including corresponding with vendors when maintenance is required.
• Handles the petty cash.
• Responsible for the appearance, cleanliness and organization of the office.
• Completes all reports.
• Maintains policy and procedure book.
• Other duties as deemed necessary.

Technical Competencies:

Helps to maintain strong clinical program. Able to work together with staff. Completes required trainings and mandatory training hours. Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way. Works with all staff in an efficient manner to complete the responsibilities. A working knowledge of HIPAA, Licensing and CARF regulations.

Education, Experience:

High School Diploma or equivalent required. Administrative Assistant/Secretarial experience. Strong computer and phone skills. Ability to multi-task.

Job-related Behavioral Characteristics:

Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an individual/group problem solving situation, and showing initiative in problem solving. Maintain professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors and the public. Ability to handle a crisis situation and react appropriately. Ability to be flexible and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment.

Total Rewards:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent and ethical when dealing with clients, staff and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.