Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

· Answers and transfers phone calls, screening when necessary

· Greet and assist visitors

· Assist walk-in applicants

· Assist employees with timekeeping and job costing systems

· Assist HR with onboarding when necessary

· Review time sheets of hourly employees

· Review work order tickets that are pending approval

· Branch invoicing

· Approve purchase orders

· Welcomes and directs visitors and clients.

· Prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Maintains branch supplies and coordinates maintenance of office equipment.

· Building maintenance

· Communicates with clients on billing needs

· Performs other related duties as assigned

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping

· Ability to work independently.

· Spanish Speaking is a must

Preferred

Licensed Notary Public

The hours for this position is 6:30 am - 3:30 pm

Reliable transportation

Travel required 10%

Education and Experience:

· Three to five years of experience in an administrative role.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• Spanish (Required)

Work Location: In person