Administrative Assistant

Job Responsibilities/Duties
The Administrative Assistant for the Production Operations Engineering organization performs diverse and complex clerical and administrative support activities which may include solving unique problems having important impacts on the organization's activities. This position will exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
The Administrative Assistant's responsibilities include but are not limited to the following:
Maintain calendars, schedule meetings, and coordinate the department or manager's interface with other personnel, company organizations, clients and external groups;
Prepare travel and training requests; make and confirm travel and other arrangements for conferences and business trips; compile expense reports and requests reimbursement for expenditures as appropriate;
Provide continuous effort to improve office operations and streamline work processes, and works cooperatively and jointly with all levels of management and staff to provide quality customer service;
Support managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, etc;
Order and maintain supplies for department or project;
Coordinate office moves, hardware orders, and key requests for the Facilities organization;
Act as point-of-contact for conference room scheduling;
Work independently on projects, from conception to completion, and must be able to work under high pressure with the ability to manage a variety of activities and/or confidential business or personal matters with discretion; maintain professional and effective communication within the organization;
Compose, prepare and type a variety of correspondence, memos, reports and other materials;
Plans, initiates and coordinates activities between department(s) and outside representatives for the purposes of improving workflow, ordering supplies, or providing a specific service or information.
Prioritize conflicting needs; handle matters expeditiously, manage multiple tasks and responsibilities with competing deadlines
Evaluates flow of work and applicable procedures within the department. Recommends, communicates and implements new procedures, forms, etc. to improve efficiency.
Provides leadership, and serves as a resident expert, regarding clerical and administrative support processes and controls.
Receive and screen visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgement;
Use initiative and judgment during manager's absence to see that matters requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager's absence;
Advance knowledge and application of departmental and company policies, and procedures and the ability to exercise a wide-latitude of personal judgment while maintaining sensitivity of confidential business or personal information;
Required Qualifications
Grade 06:
High School Diploma or equivalent with eight (8) years related experience or a combination of education and experience.
Grade 07:
High School Diploma or equivalent with ten (10) years related experience or a combination of education and experience.
Desired Qualifications
Proficient in Microsoft Office Suite and Adobe Acrobat.
Familiar with TEAMS and SharePoint
Compensation & Benefits
Grade 06:
Hiring Range Minimum: $52,150
Hiring Range Maximum: $65,750
Grade 07:
Hiring Range Minimum: $57,450
Hiring Range Maximum: $72,450
WRPS offers a comprehensive benefits package to include medical/dental/vision, short-and long-term disability, life insurance, 401(k) with employer match, and paid time off. For a full list of benefits please visit https://hmis.hanford.gov/hr/page.cfm/HEWTBenefits
In accordance with the company's philosophy on compensation for exempt and salaried non-exempt employees, WRPS takes into consideration a variety of factors when determining initial salary to include assigned job scope and responsibility, a candidate's qualifications as compared to internal comparators performing in a similar role, and the external labor market. A salary offer will be made within the targeted hiring range posted. Note a candidate's prior salary history will not be taken into consideration.