Administrative Assistant

Administrative Assistant/ Receptionist/ Office Manager

Job Description

Description

• We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks
• Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities
• The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment
• If you have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you
• Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office

Responsibilities

• Manage and coordinate document control processes, from receipt to retrieval and archive
• Responsible for managing office services by ensuring office procedures are organized, correspondences are controlled, filing systems are designed.
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Perform basic bookkeeping and data entry
• Schedule appointments and update event calendars
• Handle incoming and outgoing mail and faxes
• Provide general support to visitors
• Participate actively in the planning and execution of company events
• Monitor and implement office policies and procedures
• Monitor and maintain office supplies inventory
• Answer phone calls and transfer to the appropriate individual/department
• Other admin duties as assigned by management