Administrative Assistant

Baum O’Connor Cullen Chmiel, a Downtown litigation defense law firm, seeks to hire a full-time professional Administrative Assistant. We are looking for an enthusiastic individual with customer service experience for an in person office environment to provide administrative and legal support functions. The day-to-day position responsibilities include directing incoming calls, greeting clients and visitors, distributing incoming mail, supply ordering, conference room set-up, lunch and special function planning, billing and accounting support, new matter intake and some legal dictation transcription work.

Primary Duties and Responsibilities:

• Interact with clients by phone, email or in person.
• Receive and sort all mail deliveries.
• Maintain kitchen and office supplies by keeping accurate inventory, organizing and ordering as needed.
• Review and distribute various legal notices and trial lists.
• Opening all new matters and performing conflicts checks.
• Input data in various Access databases.
• Assist with various billing and accounting functions in Excel and Tabs.
• Scan/copy documents.
• Set-up conference rooms.
• Arrange and set up catered breakfasts/lunches.
• Type legal documents and correspondence from dictation and/or written drafts.
• Organize, proofread and revise documents for attorney review.
• Other duties as assigned by the Firm Administrator.

Knowledge, Skills and Abilities Required:

• Prior experience as an Administrative Assistant preferred.
• Professional attitude and appearance.
• Self-motivated and interpersonal skills to interact with multiple attorneys.
• Take pride in providing top-notch customer service.
• Ability to understand and follow specific, detailed instructions.
• Excellent oral and written communication skills with the ability to interact professionally with all levels of management, staff, and clients.
• Maintain strong sense of confidentiality and ability to exercise sound judgment.
• Ability to independently solve problems and exercise sound judgment with minimal direction.
• Proficient in Microsoft Office Suite.
• Law firm experience a plus.

Great group of lawyers and support staff with whom to showcase your skills and grow professionally.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• administrative: 1 year (Required)

Ability to Commute:

• Pittsburgh, PA 15222 (Required)

Work Location: In person