Administrative Assistant

BBSI is hiring for a Administrative Assistant with the opportunity to learn accounting, A/P and A/R.

Schedule: Monday-Friday 8:00AM to 5:00PM

SALARY: $22.00 - $24.00 an hour

SUMMARY:

This position is a key member of the office and responsible for being the point of contact for clients. This position is a cross functional position that will perform various administrative and office management functions.

DUTIES AND RESPONSIBIITES:

Must be able to coordinate telephone calls with customers to schedule maintenance and/or repair to units.

Must be able to coordinates and communicate schedules for all maintenance staff.

Must have the ability to provide customer service for property management companies and owners regarding repairs and maintenance to their properties and/or units.

Must be able to answer various calls related to maintenance and repairs on a daily basis.

Required to coordinate the scheduling and pick-up of materials and equipment necessary for all job orders on a daily basis.

Will be responsible for all accounting functions for the company, to include but not limited to, general ledger, banking, accounts receivable and accounts payable.

Must have the ability to answer and place relevant telephone calls based on scope of work.

Will be required to be the liaison between payroll and tax reporting agencies

Create process for equipment given to employees, phones, tablets, etc... for taking purposes.

Keeper of passwords.

QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

High school diploma (or equivalent) required.

Minimum 2-3 years of administrative / office experience.

Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.

Must be highly organized and able to keep management and/or office on track with required information available at all times.

Must be highly proficient and fully functional in all Microsoft Office applications, and able to effectively utilize all available office management technology including e-mail, Outlook and internet applications.

Must be professional, articulate and able to use good independent judgment and discretion. Must have proven ability to maintain correspondence, discussions and materials in confidence. Must be able to work overtime as needed.

Must have outstanding verbal and written communication skills, with the ability to successfully interact at all levels of the organization while functioning as a team player.

PLEASE TEXT JENNIE 626.290.7328

Must have reasonable mental and physical ability to perform each essential duty satisfactorily. Must be able to sit, type and use a computer for extended periods of time. The duties, responsibilities, and qualifications listed above are representative of the knowledge, skill and/or ability required. May be required to lift to 25 pounds of paper and/or office supplies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants