Administrative Assistant

HTML Global is a leading Managed Service Provider (MSP) dedicated to providing top-tier IT solutions to our clients. We specialize in delivering comprehensive services tailored to meet the unique needs of businesses across various industries. We are seeking a highly organized and proactive Administrative Assistant to join our team part-time. As an Administrative Assistant you will play a crucial role in facilitating the smooth operation of our sales and business processes, particularly in coordinating meetings, managing schedules, reporting and assisting with client outreach activities.

Responsibilities:

• Coordinate and schedule the logistics of TBR (Technology Business Review) meetings and manage related calendars.
• Act as the primary point of contact for coordinating client schedules, making necessary calls, and sending emails for scheduling adjustments.
• Assist in pulling reporting and preparing packages ahead of scheduled calls.
• Review post-call notes and assist in adding action items to the client board at a high level, in collaboration with management.
• Assist in new prospect outreach on warm contacts, working closely with the relevant team members to determine outreach strategies.
• Help build and maintain existing prospect lists, and reach out to schedule calls with warm leads.
• Conduct outreach and scheduling activities in a professional and efficient manner, ensuring positive interactions with prospects and clients alike.

Requirements:

• Previous experience in administrative support roles, preferably in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• Ability to handle multiple tasks and prioritize effectively in a dynamic work environment.
• Proficiency in using Microsoft M365 and Google Workspace, particularly Excel, Powerpoint, Google Slides, Google Drive, One Drive, etc.
• Ability to adapt to changing priorities and work effectively under pressure.
• Experience in customer service or client-facing roles is a plus.
• Familiarity with CRM systems and scheduling tools is preferred.

Benefits:

• Competitive hourly compensation
• Flexible schedule and WFH opportunities, with a part-time schedule
• Opportunities for career growth and professional development
• Dynamic and collaborative work environment

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• No nights
• No weekends

Work Location: Hybrid remote in Glenview, IL 60025