Administrative Assistant

POSITION SUMMARY

The Administrative Assistant works as a member of the Corporate Office team with the primary tasks of clerical duties. He/she provides administrative and clerical support to the Corporate Management team. The Administrative Assistant is responsible for oversight of updating all organization policies and assuring all Manuals/Plans are updated annually. This position reports to the Executive Secretary.

PRIMARY ACCOUNTABILITIES

Achieve Results

• Provides clerical support as needed to the Corporate Office while ensuring work is performed in a timely and accurate manner.

Operational Excellence

• Ensure and uphold the confidentially requirements of all corporate records and manage all daily tasks and activities consistent with HIPAA, state and federal laws and regulations.

Relationships

• Establish a favorable working relationship with all staff members associated with the organization.

Leadership & Stewardship

• Uphold and consistently represent the values, mission, and policies of the organization at all times.

PRIMARY TASKS AND DUTIES

• Responsible for updating all organizational policies as required by working with committee members to review and update, type revisions and disseminate to staff and update on the intranet.
• Assuring organization Plans/Manuals, such as EOC, Infection Control, Emergency Management, Leadership Documents, PI Plan, Medication Management, etc., are updated annually or as stated in the Plan.
• Assure Clinical Practice Guidelines and Standing Orders are updated yearly.
• Assist with organization of Corporate Files
• Transcription and typing of all departmental meeting minutes.
• Supply back up to the Executive Secretary as needed
• Special projects as assigned by Corporate Executives.
• Additional clerical support as needed to the Corporate Office.
• Assist with front desk duties.
• All other duties as assigned

ESSENTIAL FUNCTIONS/KEY COMPETENCIES

• Demonstrates strong customer service skills along with a professional personal presentation
• Demonstrates strong organizational and planning skills with the ability to pay attention to detail
• Demonstrates reliability
• Ability to meet deadlines
• Effective listening and verbal communication skills.

POSITION REQUIREMENTS

Education

· High school diploma or an Associated Degree from an accredited institution

Experience

· 5-10 years’ experience as an Administrative Assistant

· Strong computer skills with knowledge of Word and Excel

· Excellent customer service skills.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Work Location: In person