Job Description
Qualifications:
- A minimum of 2 years’ experience in an administrative role, supporting an office or team in a fast-paced professional environment required.
- Mustbeproactiveandsolution-oriented:bethefirsttonoticeproblems,and propose and execute solutions.
- Excellent organizational skills with the ability to work under pressure with diverse workloads and little to no direct supervision.
- Strong written and verbal communications skills, strong interpersonal skills.
- Abilitytoapplygoodjudgmentandappropriatelyhandlesensitiveorconfidentialinformationand situations.
- Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.
- A team player, willing to assist in other areas when necessary.
- Ability to work overtime as needed.
- This role is 100% in-office. Candidates must have the ability to work on site full time, five days per week.
Duties:
- Oversee all administrative functions for the office – reception, facilities, vendor management, shipping, etc.;
- Maintain a tidy and organized office space;
- Coordinate logistics for in-office meetings – setting up video conferencing or conference calls, ordering refreshments, printing materials, etc.;
- Manage supply inventory and ordering, including IT hardware;
- Take point coordinating with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible;
- Process invoices and submit to accounts payable;
- Process expense reports and submit for payment;
- Assist other administrative staff on projects as needed;
- Maintain department files and manage record retention process to ensure compliance with regulations;
- Propose and execute ideas for office engagement;
- Assist with event planning as needed;
- Establish and maintain working knowledge of company policies and procedures.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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