Job Number:
3248319
DESCRIPTION
- Interface with various departments to collect information/documents, respond to requests and obtain services on behalf of managers
- Create, edit and format documents using Microsoft Word, Excel and Adobe Pro
- Manage electronic files on internal firm systems and transmit responses and documents through internal/external systems
- Update matter management system and other shared/collaborative sites
- Maintain managers calendars via Outlook, including scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences
- Arrange all aspects of domestic travel, including booking flights, providing travel itineraries and arranging hotels
- Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
- Process invoices and create funding requests using internal platforms
- Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgment when dealing with sensitive information
- Assist on ad hoc projects and provide backup coverage for other Administrative Assistants, as needed
QUALIFICATIONS
- Experience supporting multiple senior professionals
- Proficient in the Microsoft Office suite including Word, PowerPoint, Excel and Outlook for email, calendar and contacts, O365, Microsoft Teams, and Zoom
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- College degree preferred but not required (3+ years of relative corporate or public sector experience preferred)
- Excellent communication, writing and problem-solving skills
- Strong attention to detail and organizational/time management skills
- Enthusiastic and positive team player who is willing to help out and work well with others
- Ability to be proactive and keep current with office procedures and technical training, policy guidelines and compliance requirements
- Must be flexible covering different managers and staff as group grows or changes
- Experience and knowledge of Concur, SharePoint, Fieldglass and Ariba a plus but not required