Administrative Assistant

Job Summary:
Royalty is looking for a dependable, detailed oriented, and driven individual to join our team! The Administrative Assistant will assist in the daily workflow of the administrative office. This role serves as a communication liaison between employees, clients and other community partners. This role enhances the administrative staffs effectiveness by providing information, management support; serving visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. This team member may fill in as a companion sitter when necessary or as needed to meet client care needs in urgent times.
Work Hours: Monday - Friday 8a-5p
Starting Base Pay:  $31,200 annually ($15 per hour with room for advancement)
Benefits Include: Health Insurance, Dental, Vision, 401K, & More!ResponsibilitiesJob Duties and Responsibilities: (Include, but are not limited to the following):
Welcomes guests and customers by greeting them with a positive and helpful attitude; in person or on the telephone; answering or directing inquiries.

• Answering phones in a professional manner; screening and routing calls to the correct person or taking messages.
• Announcing visitors to appropriate staff as necessary
• Provide excellent customer service.
• Scheduling appointments.
• Maintains safe and clean reception area and office area by complying with procedures, rules, and regulations.
• Completes projects by assigning work to volunteer or temporary clerical staff; following up on results.
• Managing and developing the junior administrative team, interns, or volunteers.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Opening, sorting and distributing incoming mail, faxes, emails, and other correspondence.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
• Able to assist in managing social media marketing.
• Able to initiate and create documents as directed.
• Performing ad-hoc administrative duties and other tasks as assigned by supervisor.
• Provide general administrative support and assist colleagues with administrative tasks.
• Performing general office errands as needed.
• Prepares reports by collecting and analyzing information.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Handling basic bookkeeping tasks.
• Managing filing system and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Preparing meeting and training rooms.
• Coordinating events as necessary.
• Updating paperwork, maintaining documents.
• Provides historical reference by developing and utilizing filing and retrieval systems; Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software, company management database system.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains security by following procedures; monitoring HIPAA compliance.

Required SkillsRequired Qualifications:

• High School Diploma or GED
• In-depth working knowledge of all Microsoft Office Products
• In-depth working knowledge of internet and social media outlets
• Valid Driver’s License
• Must have own transportation
• Have valid motor vehicle insurance.
• Pass a criminal background check
• Pass drug screening
• Able to perform a combination of sitting and standing
• Able to lift, push, or pull loads up to 35 lbs.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• Caring attitude and genuine interest in people.
• Fully vaccinated against COVID-19

The Ideal Candidate should have:

• Warm personality with strong verbal and written communication skills
• Proven experience as an office assistant, Administrative Assistant or other relevant administrative support experience in related field or in a similar environment preferred
• Professional level verbal and written communications skills.
• Strong Organizational ability
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Ability to write clearly and help with word processing when necessary.
• Ability to work well under limited supervision.
• Ability to organize a daily workload by priorities.
• A proactive approach to problem-solving with strong decision-making skills.