Administrative Assistant

Essential Duties -Administrative Functions

Assist the Account Manager and/or Assistant Account Managers with any admin duties.

Conduct and answer phone calls/emails & door access intercom system.

Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.

Verify and create schedules and hourly reports for staff in EPAY.

Track daily missed punches and communicate with staff members to get them corrected.

Maintain files and documents organized for easy management access.

Mail checks for hourly employees.

Complete and send off Employee change forms.

HR related functions

Provide manager and employees with employee number once hired.

Schedule and assist in training/orientations for new employees as needed.

Create new employee personnel folders and maintain all employee files.

Disposition applicants as needed.

   Onboard new employees

Sign employees up for Delivery, Direct Deposit, Money Network Card etc.

Complete employment verification requests

  Assist Talent Acquistion in onboarding, setting up appointments for new hires. 

Assist managers/HR staff with unemployment claims.

Forward Garnishments.

Create a monthly discrepancy for Anniversary pay and submit to payroll.

Assist hourly employees with any questions or concerns

Minimum Requirements *

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred.

Administrative Assistant top skills & proficiencies:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience