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Form of workJob Description
JOB TITLE:Administrative Assistant
JOB SUMMARY: Part-Time Administrative Assistant to work 25 - 30 hours per week. Contribute and support the company towards growth. Must thrive in a fast-paced environment in providing support to management and the company.
Hours: 8:00 a.m. – 1:00 p.m. or 2:00 p.m.
Pay: $22.00 - $23.00 DOE
Location: North Scottsdale
Type: Temporary
Start date: December 18, 2023
Duration: 3 months with possibility of hire!
Benefits: Available after eligibility period is met
DUTIES
- Greet and welcome clients. Have them sign the visitor log to ensure office security
- Provide administrative and clerical support to managers and staff.
- Manage and organize office supplies, furniture and stock kitchen daily
- Order lunch for the office to include vendor selection.
- Assist in coordinating requests and client meetings with staff when needed.
- Answering, screening, and forwarding incoming phone calls.
- General clerical tasks such as filing, shredding, photocopying, and faxing as needed.
- Providing basic and accurate information to guests and employees through multiple communication channels.
- Overseeing communication with vendors, distribution, and shipment services to the corporate office.
- Maintaining safety and hygiene standards of the reception area.
- Handling queries and complaints via phone, email, and general correspondence.
- Schedule meeting rooms.
- Partner with Human Resources for on-boarding and separation processes including preparing desks, managing office access, and updating office organization.
- Manage relationship with real estate company to coordinate building maintenance, building emergency management and parking spots.
- Run errands/deliveries as needed.
- Assist in coordinating events both internal and external and help with scheduling, calendaring as needed
REQUIREMENTS
- High school diploma or GED and 3 + years of experience in an administrative capacity.
- Proficient in Microsoft office to include Outlook, Word and Excel
- Ability to manage office equipment (printers, phone systems, printers, fax machines)
- Excellent customer service and telephone etiquette
- Ability to lift up to 25 lbs
- Ability to multi-task and be detail oriented
- Excellent time management and ability to prioritize
- Background check required
