Administrative Assistant 4 - Student Services

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact:
Human Resources
humanresources@wnc.edu
(775) 445-4237
2201 West College Parkway
Carson City, NV 89703
Job Description
Western Nevada College is recruiting for an Administrative Assistant 4 in the Student Services Division at the Financial Assistance office.
The position will be providing administrative and clerical support to both the Financial Assistance Office and Veteran Resource Center. This position will facilitate the reviewing of daily downloads of ISIR (Institutional Student Information Record) files from the Department of Education, processing daily and weekly PeopleSoft jobs for efficient and effective loading of files, resolving files in suspense, updating checklists, and sending communications. It will also process Veteran Education Benefit Certifications in a timely and efficient manner using Enrollment Manager and other college related tools (OnBase and PeopleSoft). Other duties include, but are not limited to: reviewing semester Academic Engagement/Participation Rosters to make appropriate updates, serve as the primary contact and supervisor for FAO (Financial Aid Office) Student Employees/Work-Study students and any temporary LOA or classified front office staff, perform supply orders, ensure office equipment is working and ensuring the front office is adequately staffed.
Required Qualifications

• This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications
Candidates experienced with Workday and OnBase programs are encouraged to apply.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 29
The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Classified employees are eligible for any legislatively approved cost of living increases (COLA).
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5% or 16.75% depending upon the employee's elected retirement plan, Employer Paid or Employee/Employer Paid.
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
Perks of Working at WNC

• Beautiful campus located along numerous trails
• Health insurance options including dental and vision - Health Insurance
• Generous annual leave, sick leave, 12 paid holidays, and life insurance - Classified Benefits
• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
• Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
• Voluntary benefits including: accident, disability, legal services, and more - Voluntary Benefits
• Free parking and plenty of it!
• No state income tax!

Grants-in-aid for Classified Employees
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy.
Grants-in-aid for Family Members of Classified Employees
Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).
For more information can be found in the Classified Family Grant-in-Aid Policy.
Department Information
WNC Human Resources is committed to providing quality services in a professional, caring and consistent manner, while partnering with the WNC community to foster a work environment that attracts and inspires excellence in people.
Human Resources supports all academic and administrative departments and programs at WNC. For more information, please visit the WNC Human Resources Office page.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.