Receptionist/Administrative Assistant

POSITION OVERVIEW: Shaw Engineering is seeking a friendly, self-motivated individual to join our team as our Receptionist/Administrative Assistant. The primary role of the position is to provide administrative support to our office manager and civil engineers. This is an excellent opportunity to work in a positive office environment. Shaw Engineering is an extremely successful engineering firm located in Downtown Reno which has been serving public works clients since 1981.

PRIMARY DUTIES AND RESPONSIBILITIES: The position will have the following duties and responsibilities:

• Answering phones and greet occasional visitors
• Scanning and filing documents as appropriate based on document type, content, and purpose
• Word and pdf processing as required including letters, letters of transmittal, reports, etc.
• Process mail, schedule runner service, prepare shipments
• Print and bind documents/reports
• Order supplies and keep office stocked and organized
• Other essential duties as may be required including travel arrangements and assisting employees as needed.

SKILLSETS/TALENTS: Prior experience is preferred. We are looking for an individual who has:

• Strong communication skills and ability to communicate professionally in both verbal and written form
• Excellent organizational skills and ability to manage multiple projects/tasks
• Ability to use initiative and discretion to accomplish routine assignments with minimal supervision
• Strong positive attitude and the ability to work with others
• Desire to learn and grow professionally
• Strong aptitude and interest in the utilization of computer software with an above average knowledge of Microsoft Office and Adobe Acrobat.

COMPENSATION/SCHEDULE/BENEFITS: Compensation in the range of $16 - $19 per hour (DOE). Schedule is negotiable at 4 - 5 hours per day, Monday through Friday. Vacation and sick pay earned on accrual basis.

HOW TO APPLY: Please submit a resume and cover letter explaining why you're interested in this position.

Job Type: Part-time

Pay: $16.00 - $19.00 per hour

Expected hours: 20 – 24 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Experience:

• Administrative: 5 years (Required)

Work Location: In person