Address
Form of work
SalaryA FALLON PAIUTE SHOSHONE TRIBE APPLICATION IS REQUIRED TO APPLY. PLEASE VISIT THE EMPLOYMENT PAGE AT FPST.ORG OR COME IN TO THE OFFICE 565 RIO VISTA TO PICK ONE UP.
POSITION DESCRIPTION
The Secretary’s Administrative Assistant is under the direct supervision of the Secretary of the Fallon Business Council. This is a full-time position that provides part-time administrative support to the Secretary, and general assistance to the members of the Fallon Business Council. This is not an entry-level position.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Greets, , and assists tribal/community members and outside organization visitors and directs to the appropriate department and /or provides resources.
2. Attends regular council meetings to take notes and completes meeting minutes.
3. Types and files correspondence, memos, reports, statistical data, and other documents in proper format.
4. Provides and maintains all communication and correspondence in a manner that is clear and concise. Ability to retrieve documents in a timely manner.
5. Maintains absolute confidentiality, discretion and security of proprietary files, materials and record-keeping systems.
6. Posts official announcements.
7. Collaborates and communicates with various departments and staff as necessary.
8. Performs complex clerical tasks.
9. Proofreads and edits all documents and public notices for grammatical/spelling correctness.
10. Restocks supplies and prepares purchase orders, check requests, and credit card forms.
11. Arranges complex travel itineraries.
12. Maintains Council's calendar, scheduling appointments and/or meetings as needed.
13. Provides assistance with program and community outreach and notifications.
14. Works independently and makes decisions as necessary when supervisor is out of the office.
15. Maintains a professional appearance and demeanor at all times.
16. Works diplomatically and effectively with management, staff and the public utilizing sound judgement.
17. Ensures company policies and procedures are followed.
18. Other job duties as assigned by the supervisor.
KNOWLEDGE, SKILLS & ABILITIES
1. Associates Degree preferred with two years professional experience in an administrative or clerical field.
2. Minimum of high school diploma or GED equivalent with four years of professional experience in an administrative or clerical field.
3. Must have knowledge and experience in general office procedures.
QUALIFICATION REQUIREMENTS
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)
1. Must have competent verbal and written communications skills.
2. Must be competent in the Microsoft Office Suite of programs or other similar software.
3. Ability to think quickly, maintain self-control and adapt to stressful situation.
4. Ability to maintain a professional demeanor especially in difficult situations.
5. Must be able to multi-task,work effectively and efficiently with minimal supervision.
PLEASE COMPLETE AN APPLICATION AT FPST.ORG/EMPLOYMENT?
Job Type: Full-time
Pay: $17.22 - $20.56 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
