Administrative Assistant 4 - Continuing Education

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
  
  • Final applications must be submitted prior to the close of the recruitment.
  • Once a recruitment has closed, applications will no longer be accepted.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at hr-employment@gbcnv.edu.
Job Description
Great Basin College is recruiting for an Administrative Assistant 4 for the Continuing Education department. This position provides comprehensive administrative support to Continuing Education, its staff, students, instructors, and partners. Duties include student advisement and registration for CDL A and non-academic career training programs, entering and maintaining course data, website maintenance, purchasing, and student support services for over 300 online and in-person classes, including driver education for teens. Contract training support includes preparing class materials, MOUs, certificates, and invoicing. Marketing duties include designing all flyers, brochures, posters, displays, social media ads, as well as attending career fairs. Tracks departmental financials and maintains record keeping. Responsible for tracking, responding to queries, and preparing pay for campus-wide summer term.
Required Qualifications

• This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications
Applicants with experience in the following are encouraged to apply:

• Administrative experience in higher education setting.
• Ability to effectively communicate by phone, email, or in-person.
• Ability to manage multiple projects with competing schedules and deadlines.
• Intermediate experience using social media platforms for marketing and outreach.
• Intermediate experience using Microsoft Word and Microsoft Excel.
• Customer service.

Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; Infrequent evening or weekend work, this is subject to change based on organizational needs. This position may require traveling up to 25% of the time.
Compensation Grade
Grade 29
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
Perks of PERS
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
"I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me." - Robin F.
Please visit the Benefit Estimator Retirement Calculator for more information.
Classified Benefits
PERS retirement plan, health insurance options that include dental and vision, life insurance, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
All document(s) must be received on or before the closing date of the job announcements.
Schedules are subject to change based on organizational needs.
HR will attempt to verify academic credentials upon receipt of hiring documents.
NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Great Basin College
Located in the high desert of rural Nevada, Great Basin College is a Carnegie classified baccalaureate and associates degree granting institution embracing a comprehensive hybrid mission to deliver a full four-year liberal arts and sciences, community college and applied technical learning curricula. With its main campus in Elko, a beautiful site with residential housing and state-of-the-art learning technologies, GBC serves the largest geographic area of Nevada's colleges. Great Basin College serves the citizens residing in ten of Nevada's most rural counties, covering 86,514 square miles and bordering five states. This service area includes centers in Battle Mountain, Ely, Pahrump and Winnemucca. Additionally, satellite locations can be found in twenty other frontier communities.
Our vast geography is known for its spectacular mountain ranges and picturesque valleys, providing a myriad of outdoor recreational opportunities. In addition, Elko is home to several well-known western museums and the world renown, National Cowboy Poetry Gathering, begun 35 years ago to honor and share the traditions of Western storytelling, nurturing the expressive culture of the American West.
GBC provides a "private college" experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures. It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills. Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace.
For more information visit GBC or the Area website.