Administrative Assistant 3

Put your skills to the test by pushing the boundaries of what’s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you’ll have the opportunity to be an essential part of projects that will define your career, now and in the future.

Northrop Grumman Defense Systems has an opening for an Administrative Assistant 3 to support our team of qualified, diverse individuals. This position will be located in Rolling Meadows, IL. The successful applicant will function under minimal supervision, provide a full spectrum of administrative support and general secretarial services for the supported individuals and organizations. Duties and tasks are varied and complex, including but not limited to:

• Ability to work with minimal supervision while exercising good judgment, demonstrating discretion relative to proprietary information, flexibility, agility, and able to prioritize effectively multiple tasks with competing deadlines, and providing excellent follow-through.

• Must possess excellent written and verbal communication skills.

• Strong interpersonal skills in order to maintain contact and partner with all levels of management, and internal stakeholders to include other Administrative Assistants, Engineering community, Human Resources, Finance, Training, Facilities, and Senior level management at various levels.

• Ability to protect and maintain confidentiality

• The successful candidate will be a vital member of the Program team and perform in an administrative leadership role, which by nature of the position involves high-level contacts and exposure to sensitive program, new business, personnel and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment

• Communicate with executive, administrative, customer and management personnel to gather or convey relevant information

• Ability to utilize Microsoft Office Tools such as Outlook, Word, Excel, PowerPoint to execute duties as defined in the role responsibilities Microsoft Teams One Drive

• Demonstrated verbal, interpersonal and written communication skills

• Coordinate internal and external briefings/presentations, management meetings and customer interface and customer visits

• Coordinate and make travel arrangements

• Complete and process expense reports

• Order and manage office supplies

• Assist with general meeting scheduling, ordering food, and set-up

• Collect Inputs, compile and proof and tailor presentation packages

• Maintaining currency on company policies and procedures related to time keeping, expense reporting, travel processes, etc.

• Event planning of team-building / moral events for a team of 65+ people

• Responsible for new team-member onboarding administration

• Coordinates and provides backup to other Administrative Assistants on the Program

The successful candidate must be proactive, well-organized, detail-oriented, dependable, and the ability to multitask and prioritize with minimal supervision. They must be a team player, possess effective verbal and written communication skills, and demonstrate excellent interpersonal skills, working across all levels of management and employees. The position requires a high degree of professionalism, presence, flexibility, diplomacy, judgment, discretion, and the ability to be assertive while exercising tact. This person must have the ability to filter high traffic correspondences and contacts and prioritize items for the Management team to address. The position requires strict confidentiality while performing a wide variety of sensitive administrative and support tasks.

Basic Qualifications:

• High school diploma and a minimum of 4 years education and/or other related experience in supporting managers, directors, or executive leadership.

• Will also accept a Bachelors Degree in related field and 1+ years of related experience in supporting managers, directors, or executive leadership.

• Demonstrated proficiency and comfort in utilizing Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, and SharePoint)

• Must be able to obtain an interim DoD Secret Security Clearance and eventually obtain and maintain a Secret DoD Security Clearance.

Preferred Qualifications:

• Demonstrated proficiency in business and travel expense system (Concur, Edge, or similar)

• Successful experience working collaboratively as a team player with the ability to interface effectively at all levels in the organization

• Demonstrated ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

• Experience coordinating travel and prepare expense reports for program personnel

• Demonstrated ability to initiate, obtain and proofread information for reports and special assignments.

• Current Interim DoD Secret Clearance or higher

NGSkills

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.