Administrative Assistant 2 (Blank Ast 2)

This position serves as Administrative Assistant for the Clinical and Translational Science Center (CTSC) in the UC Davis School of Medicine. The incumbent will provide administrative support to the Administrative Director, Administrative team, and also to the CTSC staff under the direction of the Supervisor of Administration.

Apply By January 28, 2024 at 11:59pm; Interviews and recruiting process may occur at any time

Minimum Qualifications

• Two (2) years experience in related field
• Administrative assistant experience
• Regular reliable attendance and a positive, collaborative, and congenial attitude
• Excellent organizational skills sufficient to perform multiple tasks and competing deadlines in a matrix environment
• Willingness to assume responsibility to readily and plan, prioritize, and perform various tasks simultaneously and efficiently, under general supervision
• Demonstrated ability to communicate effectively and professionally, in Standard American English, both verbally and In writing
• Ability to complete tasks in a time efficient manner and develop methods for improving program administration
• Superior attention to detail and accuracy and skilled in time management and priority-setting
• Ability to prepare marketing materials for slides, website content. brochures, and announcements
• Ability to work cohesively and collaboratively within team environment
• Ability to deal with conflict in a constructive manner and adapt to organizational change
• Problem-solving and analytical skills to solve moderately complex problems with effective solutions
• Computing Skills: MS Office Suite -including Word, Excel, Access. PowerPoint, Visio, Outlook, Teams. internet
• Ability to maintain confidentiality of information and materials

Preferred Qualifications

• AA Degree or higher in related field
• Experience working with staff, managers, faculty, clinicians, and graduate students
• Computing Skills: KFS, DaFis, Aggie Enterprise and UCDHS web-based systems or catering
• Familiarity with UC, UC Davis, and UCDHS policies, procedures and resources, including process and procedures on purchasing, travel, direct charge reimbursements, honoraria, entertainment and generally accepted principles and practices

Department Description

This position supports the UC Davis Clinical and Translational Science Center (CTSC). The CTSC, established in 2006 through a 5-year $25 million dollar grant by the National Institutes of Health (NIH) that has now been extended into a 4th cycle. The CTSC established an academic home for clinical research to transform the clinical and translational research enterprise. The CTSC includes several distinct scientific and educational programs as well as shared resources and clinical facilities to enhance the clinical research programs at UC Davis and provide Investigators with the tools to foster clinical and translational research. Under the auspices of the Associate Dean of Clinical and Translational Research, the CTSC supports Investigators across the School of Medicine and the UC Davis main campus to promote translational and interdisciplinary research. As the academic home for clinical and translational research, the CTSC works with NIH and other funded CTSA awardees to expedite the translation and integration of science from a variety of disciplines into discoveries and treatments that will benefit society.

Position Information

• Salary or Pay Range: $23.67 - $33.52
• Salary Frequency: Hourly
• Salary Grade: 109
• Payroll Title: BLANK AST 2
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 8 hours
• Location: IRC Building
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-CC