Admin Assistant/Data Specialist

Under the supervision of the Executive Director, the Administrative Assistant/Data Specialist will provide administrative and office support to the directors and managers. This position will also assist with data entry. Responsibilities will include a variety of administrative tasks including general reception work consisting of answering phone calls, taking messages, managing calendars, writing letters and data entry. Administrative operations include activities in finance, human resources, and program quality. May also include IT and facilities responsibilities.

This position is a full-time, non-exempt position eligible for Medical, Dental, Vision, Life Insurance, 403(b) retirement plan, and paid holidays, sick and vacation time. The position is employed by Goodwill Industries® of Sacramento Valley and Northern Nevada, Inc., through Wind Youth Services.

• Plans and coordinates administrative processes and systems and develops strategies to streamline processes.
• Ensures administrative integration within organization.
• Compiles data from program reports.
• Ensures all data systems are tracking information correctly.
• Communicates with executive leadership, board members, staff, interns, donors and community partners, as directed by the Executive Director.
• Assists in the preparation of grant reports.
• Manages calendars, schedules activities and events.
• Coordinates meetings with executive leadership, directors, staff and stakeholders.
• Is the first point of contact in the upstairs reception area and directs visitors to the appropriate individual in a professional manner.
• Assists in generating POs and general procurement in compliance with organizational procedures.
• Assists in onboarding new staff.
• Assists in evaluation systems and developing strategies aligning with best practices.

• Ensures compliance with all Wind Youth Services and Goodwill Industries® Sacramento Valley Northern Nevada policies, CARF standards, and safety and security regulations.
• This position steps in to help with day to day tasks at the Drop in Center on a as needed bases.
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Basic Qualifications of the Role:

• Must exhibit a high degree of professionalism.
• Must have the ability to build relationships with staff, stakeholders, interns, donors and community partners.
• Must have excellent verbal communication skills.
• Must have a strong attention to detail and organizational skills.
• Must have strong written and communications skills.
• Must have strong problem-solving skills and the ability to manage competing priorities.
• Must have the ability to exercise judgement when dealing with confidential information.
• Must not present a direct threat to the safety and health of self, others or property.

• No record or disclosure of criminal conviction that indicates an ongoing tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior.
• Must provide proof of identification and eligibility to work in the United States of America.
• Must pass a drug screening and maintain compliance of the organization’s drug and alcohol policy.
• Must pass a background screening and maintain compliance with the organization’s associated polices.

• Must be able to perform essential functions of this job description with or without reasonable accommodation.
• Must be at least 18 years of age.

• None

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and fingers, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The work environment is usually hectic/fast-paced with frequent short deadlines and instances of unusual situations.

This job description does not cover all the activities, duties or responsibilities required of this role. Omission of specific statements of duties does not exclude them from the position if the work is similar or related to the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice to accommodate the needs of the organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.